Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Kramer Engineers Company for the Sammons Park Lighting Improvements Project. The contract amount is $82,700.00, with a contingency of $8,270.00, for a total of $90,970.00 being authorized by this ordinance.
This project is to add field and safety lighting to Sammons Park as part of departmental efforts to increase the efficiency of existing lighting at facilities and parks. The improvements in this project include the installation of new field and trail lighting. The project will also facilitate the replacement of existing ball diamond lighting. Additionally, the contract includes support for additional site compliance and permitting needs at various other locations.
The Sammons Park sports fields are in high demand during the regular playing season. Due to upcoming events in the spring of 2026, it is necessary for this design work to begin as soon as possible so that construction can be completed during the off season.
The General Engineering Services pre-qualification list was used for the procurement of these engineering services. Three consultants were provided with a request for proposal, two proposals were received, and Kramer Engineering was selected by the committee.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status): Proposals were advertised to firms that were pre-qualified through the bi-annual Request for Statement of Qualification (RFSQ) process, in accordance with City Code Section 329, on October 22, 2024 and received by the Recreation and Parks Department on November 19, 2024. Request for proposals were received by the following companies:
Kramer Engineers Company
Osborn Engineering
Of note, professional services contracts are quality based selections and not based on price. Costs were not requested nor were they part of this evaluation.
In accordance with City Code, a select...
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