Explanation
BACKGROUND: To modify and extend the existing city-wide contracts for the option to purchase Personal Safety Products for various City agencies to and including June 30, 2006. The Purchasing Office opened formal bids on November 7, 2002. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000342DRM). FL001671, with Colonial/Michigan Glove Company, contract compliance number 34-1892126, FL001674, with Jendco Safety Supply, contract compliance number 31-1286443, and FL001677, with Safety Solutions, Inc., contract compliance number 31-0808325 were established in accordance with bids received. These companies are not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1) Amount of additional funds: The estimated annual expenditure for the contracts is $88,000.00. The various City agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2) Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3) Reason other procurement processes not used: The specifications are currently being evaluated. A new bid when will be processed when evaluations are complete.
4) How cost was determined: The cost, terms and conditions are in accordance with the original agreement
FISCAL IMPACT: No funding is required to extend the option contracts. The various City agencies must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of services to City agencies using these Universal Term Contracts this ordinance is being process as an emergency.
Title
To authorize and direct the Finance Director to modify and extend the citywide contracts for the option to purchase Personal Safety Products with Colonial/Mi...
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