City of Columbus - File #: 0106-2009

• File #: 0106-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/16/2009
• In control: Public Service & Transportation Committee
• On agenda: 2/2/2009
• Final action: 2/5/2009
• Title: To authorize the Director of Finance and Management to establish a purchase order with Cargill, Incorporated, in the amount of $400,000.00 for the purchase of rock salt in accordance with the terms and conditions of an existing citywide term contract for the Division of Planning and Operations; to authorize the Director of Public Service to reimburse the Franklin County Engineering Department in the amount of $335,000.00 for snow and ice removal rendered during the 2008-2009 winter season; to authorize the Director of Public Service to establish agreements with private vendors for snow and ice removal, if necessary, in the amount of $130,000.00; to authorize the expenditure of $865,000.00 or so much thereof as may be needed from the Municipal Motor Vehicle License Tax Fund; and to declare an emergency. ($865,000.00)

Date	Ver.	Action By	Action	Result
2/5/2009	1	CITY CLERK	Attest
2/4/2009	1	MAYOR	Signed
2/2/2009	1	Columbus City Council	Approved	Pass
2/2/2009	1	COUNCIL PRESIDENT	Signed
1/23/2009	1	Auditor Reviewer	Contingent
1/23/2009	1	CITY AUDITOR	Reviewed and Approved
1/23/2009	1	Service Drafter	Sent for Approval
1/23/2009	1	EBOCO Reviewer	Sent for Approval
1/23/2009	1	ODI DIRECTOR	Reviewed and Approved
1/23/2009	1	Service Drafter	Sent for Approval
1/23/2009	1	CITY ATTORNEY	Reviewed and Approved
1/23/2009	1	Service Drafter	Sent to Clerk's Office for Council
1/22/2009	1	Finance Reviewer	Reviewed and Approved
1/22/2009	1	Finance Reviewer	Reviewed and Approved
1/22/2009	1	FINANCE DIRECTOR	Reviewed and Approved
1/22/2009	1	Service Drafter	Sent for Approval
1/20/2009	1	Service Drafter	Sent for Approval
1/17/2009	1	SERVICE DIRECTOR	Reviewed and Approved
1/16/2009	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for snow and ice control and removal on the City's roadway system. To enhance these efforts the Division of Planning and Operations will need to purchase rock salt; reimburse the Franklin County Engineering Department for snow and ice removal; and establish contingency agreements and encumbrances with private vendors to plow snow on streets.

Formal competitive bids were solicited and received for rock salt and the Purchasing Office established a citywide universal term contract (FL003290) with Cargill, Incorporated, at a price of $58.42/ton.

The Division of Planning and Operations will reimburse the Franklin County Engineering Department for snow and ice removal provided to the City of Columbus during the 2008-2009 winter season. To capture operating efficiencies, county and city forces occasionally service portions of the others' roadways that lie within the other's jurisdiction. The county always services more city roadways that the city services county roadways.

The Division of Planning and Operations also proposes to establish contingency agreements and encumbrances with private vendors to plow snow on streets, roads and highways on an emergency basis consistent with the Division's Snow Removal Plan. All vendors chosen will have prior approval of the Equal Business Opportunity Commission Office.

This ordinance authorizes the Director of Finance and Management to establish a purchase order for the purchase of rock salt for the Division of Planning and Operations consistent with the terms and conditions of the citywide term contract in the amount of $400,000.00; to authorize the Director of Public Service to reimburse the Franklin County Engineering Department $335,000.00 for snow and ice removal provided to the City of Columbus during the 2008-2009 winter season; and to enter into contracts with vendors for snow and ice removal services in the amount of $130,000...