City of Columbus - File #: 2051-2004

• File #: 2051-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/9/2004
• In control: Administration Committee
• On agenda: 11/22/2004
• Final action: 11/24/2004
• Title: To authorize the Director of the Department of Human Resources to enter into contract with Intellinetics, Inc. to provide imaging software development and implementation services for health and workers' compensation benefits administration for city employees; to authorize and direct the expenditures of $60,0000.00 or so much thereof as may be necessary; and to declare an emergency. ($60,000.00)

Date	Ver.	Action By	Action	Result
11/24/2004	1	MAYOR	Signed
11/24/2004	1	CITY CLERK	Attest
11/22/2004	1	Columbus City Council	Approved	Pass
11/22/2004	1	COUNCIL PRESIDENT	Signed
11/15/2004	1	Auditor Reviewer	Reviewed and Approved
11/15/2004	1	CITY AUDITOR	Reviewed and Approved
11/15/2004	1	HR Drafter	Sent for Approval
11/15/2004	1	CITY ATTORNEY	Reviewed and Approved
11/15/2004	1	HR Drafter	Sent to Clerk's Office for Council
11/12/2004	1	EBOCO Reviewer	Sent for Approval
11/12/2004	1	ODI DIRECTOR	Reviewed and Approved
11/12/2004	1	HR Drafter	Sent for Approval
11/12/2004	1	Finance Reviewer	Reviewed and Approved
11/12/2004	1	HR Drafter	Sent for Approval
11/11/2004	1	EBOCO Reviewer	Reviewed and Disapproved
11/10/2004	1	HR Drafter	Sent for Approval
11/9/2004	1	HR Drafter	Sent for Approval
11/9/2004	1	HR DIRECTOR	Reviewed and Approved

explanation

BACKGROUND: The Director of Human Resources, Employee Benefits/Risk Management section, requires imaging services to implement an electronic filing and on-line data management system for health and workers' compensation benefits administration for the City of Columbus employees. The most effective solution identified by the Department of Technology and Human Resources is a turnkey system where all active files are imaged, indexed, stored, and accessed electronically; and to provide a more efficient process for recording, filing, record retention, tracking, and retrieval of claim information. Cost estimates are based upon negotiations with the selected vendor, Intellinetics, Inc. to include software development and implementation including hardware and software licenses.

Intellinetics, Inc. Contract Compliance No. 31-1491111

This ordinance is submitted as an emergency so as to allow financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.

Fiscal Impact: Funds were budgeted in the Employee Benefits' fund in the Human Resources Department's account for such reasons. Passage of this ordinance will reduce the Employee Benefits' fund balance by $60,000.



title

To authorize the Director of the Department of Human Resources to enter into contract with Intellinetics, Inc. to provide imaging software development and implementation services for health and workers' compensation benefits administration for city employees; to authorize and direct the expenditures of $60,0000.00 or so much thereof as may be necessary; and to declare an emergency. ($60,000.00)



body

WHEREAS, it is in the best interest of the City of Columbus to enter into a contract to provide for imaging software development and implementation services to assist in the health and workers' compensation benefits administration for city employees.

WHE...