Explanation
BACKGROUND: The Department of Public Safety, Division of Fire, purchased the Telestaff automated staffing software and webstaff services in 2006 via ordinance 1057-2006. In 2009, upon complete integration of the system, the Division of Fire entered into a maintenance contract including the option to renew for four additional one year terms. Ordinance 0267-2014 passed 02/24/2014 authorizing a new three (3) year contract for these services. This is the third year of this new contract and there are options for three additional one year renewals for maintenance.
Telestaff is a proprietary based PC based software solution designed specifically to help the Fire Division manage its complex staffing assignments. The software was purchased from Principal Decision System International (PDSI) now Kronos Inc. in 2006.
Bid Information: The original contract for Telestaff was bid in October 2006 under solicitation SA00002159JY. The proprietary nature of Telestaff technology and the cost of conversion to a different system mandates the maintenance contract be purchased from the sole source provider, Kronos, Inc. Ordinance 0267-2014 was passed on 02/24/2014 to enter into this new contract with Kronos, Inc.; this is the third year of this contract.
This company is not debarred according to the Federal excluded parties listing from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: Kronos Inc. CC: #042640942
Emergency Designation: Emergency action is requested to guarantee uninterrupted software and website support service.
Fiscal Impact: This ordinance authorizes an expenditure of $125,146.99 from the 2016 General Fund operating budget for TeleStaff software service and support with Kronos Inc. The Division of Fire spent $122,225.29 in the 2015 General Fund operating budget for the purchase of software service and support. The Division of Fire spent $118,752.66 i...
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