City of Columbus - File #: 1324-2006

• File #: 1324-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/7/2006
• In control: Utilities Committee
• On agenda: 7/31/2006
• Final action: 8/2/2006
• Title: To authorize the Director of Finance and Management to establish a purchase order with Smart Solutions Inc for the purchase of Computer Hardware for the Division of Operational Support, to authorize the expenditure of $15,120.00from the Sewerage System Operating Fund, $3,240.00 form the Storm Water Operating Fund, $6,480.00 from the Electricity Operating Fund, $11,160.00 from the Water Operating Fund and to declare an emergency. ($36,000.00)

Date	Ver.	Action By	Action	Result
8/2/2006	1	MAYOR	Signed
8/2/2006	1	ACTING CITY CLERK	Attest
7/31/2006	1	Columbus City Council	Approved	Pass
7/31/2006	1	COUNCIL PRESIDENT	Signed
7/21/2006	1	CITY ATTORNEY	Reviewed and Approved
7/21/2006	1	Utilities Drafter	Sent to Clerk's Office for Council
7/19/2006	1	Utilities Drafter	Sent for Approval
7/19/2006	1	EBOCO Reviewer	Reviewed and Approved
7/19/2006	1	ODI DIRECTOR	Reviewed and Approved
7/19/2006	1	Utilities Drafter	Sent for Approval
7/19/2006	1	Auditor Reviewer	Reviewed and Approved
7/19/2006	1	CITY AUDITOR	Reviewed and Approved
7/19/2006	1	Utilities Drafter	Sent for Approval
7/18/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
7/13/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
7/13/2006	1	Finance Reviewer	Reviewed and Approved
7/13/2006	1	FINANCE DIRECTOR	Reviewed and Approved
7/11/2006	1	UTILITIES DIRECTOR	Reviewed and Approved
7/11/2006	1	Utilities Drafter	Sent for Approval
7/9/2006	1	UTILITIES DIRECTOR	Reviewed and Approved
7/7/2006	1	Utilities Drafter	Sent for Approval
7/7/2006	1	Utilities Reviewer	Sent for Approval

Explanation

The purpose of this legislation is to authorize the Director of Finance and Management to establish a purchase order with Smart Solutions Inc. in accordance with an established Universal Term Contract.

The Division of Operational Support is in the process of entering into contract for the upgrade, installation and support of the Customer Interaction Center (CIC) phone system. There is a need to purchase additional servers to support the new system and the upgrades. The server needed will be purchased from of an established Universal Term Contract, FL-001717, expires June 30, 2007.

SUPPLIER: Smart Solutions Inc (34-1403269)

FISCAL IMPACT: $36,000.00 is need for this purchase.

The Division of Operational Support has encumbered $100,000.00 in 2006 which is the threshold allowed in Columbus City Code Section 329 for Universal Term Contracts beyond which an ordinance is required.

Emergency legislation is being requested so that the servers can be ordered and configured during the upgrade and installation on the CIC system and so as not cause any interruption in the over time line of the project.



Title

To authorize the Director of Finance and Management to establish a purchase order with Smart Solutions Inc for the purchase of Computer Hardware for the Division of Operational Support, to authorize the expenditure of $15,120.00from the Sewerage System Operating Fund, $3,240.00 form the Storm Water Operating Fund, $6,480.00 from the Electricity Operating Fund, $11,160.00 from the Water Operating Fund and to declare an emergency. ($36,000.00)



Body

WHEREAS, the Department of Public Utilities, Division of Operational Support is in the process of contracting for the upgrade, installation and support of the Customer Interaction Center (CIC) phone system, and

WHEREAS, due the upgrade, additional servers will be needed, and

WHEREAS, the Division of Operational Support wishes to purchase the needed servers from an esta...