City of Columbus - File #: 0262-2009

• File #: 0262-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/12/2009
• In control: Finance & Economic Development Committee
• On agenda: 2/23/2009
• Final action: 2/25/2009
• Title: To authorize the Finance and Management Director to extend a contract for the Facilities Management Division with Dove Building Services, Inc. for custodial services at the Franklin County Municipal Court Building, 375 South High Street; to authorize the expenditure of $40,000.00 from the General Fund, to waive the competitive bidding provisions of the Columbus City Codes, and to declare an emergency. ($40,000.00)

Date	Ver.	Action By	Action	Result
2/25/2009	1	CITY CLERK	Attest
2/24/2009	1	MAYOR	Signed
2/23/2009	1	Columbus City Council	Approved	Pass
2/23/2009	1	COUNCIL PRESIDENT	Signed
2/13/2009	1	ODI DIRECTOR	Reviewed and Approved
2/13/2009	1	Finance Drafter	Sent for Approval
2/13/2009	1	CITY ATTORNEY	Reviewed and Approved
2/13/2009	1	Finance Drafter	Sent to Clerk's Office for Council
2/12/2009	1	Finance Reviewer	Sent for Approval
2/12/2009	1	Finance Reviewer	Reviewed and Approved
2/12/2009	1	Finance Drafter	Sent for Approval
2/12/2009	1	Finance Reviewer	Reviewed and Approved
2/12/2009	1	FINANCE DIRECTOR	Reviewed and Approved
2/12/2009	1	Finance Reviewer	Sent for Approval
2/12/2009	1	CITY AUDITOR	Reviewed and Approved
2/12/2009	1	CITY AUDITOR	Reviewed and Approved
2/12/2009	1	Finance Drafter	Sent for Approval
2/12/2009	1	EBOCO Reviewer	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to extend a contract for the Facilities Management Division with Dove Building Services, Inc. in the amount of $40,000.00 for custodial services at the Municipal Court Building at 375 South High Street. The fifth of five possible renewal options expires February 28, 2009. This extension is necessary for one month. The Commissioners of Franklin County, Ohio will assume custodial responsibilities at this location effective April 1, 2009 per the terms of the lease authorized by Ordinance No. 1774-2008, passed December 1, 2008. It was originally estimated that the Commissioners of Franklin County, Ohio would assume these responsibilities on March 1, 2008. Delays occurred in finalizing the square footage calcualations at the facility. These calcualtions serve the basis for defining the areas of responsibility between the City and County at the facility.

Therefore, this ordinance requests approval to waive the competitive bidding provisions of the Columbus City Code Section 329 so that the City may extend the current custodial contract at 375 South High Street by one month for the period covering March 1, 2009 through March 31, 2009.

Emergency action is requested to ensure custodial services continue without interruption.

Dove Building Services, Inc. (Certified MBE) Contract Compliance Number 31-0918594, expiration date 12/10/2009.

Fiscal Impact: The Facilities Management Division has a sufficient 2009 budget for the lease at the Municipal Court Building. The amount of this contract is $40,000.00. It will not lead to an increase in costs as the budget for the lease will be reduced by a commensurate amount.

Title

To authorize the Finance and Management Director to extend a contract for the Facilities Management Division with Dove Building Services, Inc. for custodial services at the Franklin County Municipal Court Building, 375 South High Street; t...