City of Columbus - File #: 1632-2007

• File #: 1632-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/4/2007
• In control: Finance & Economic Development Committee
• On agenda: 10/22/2007
• Final action: 10/25/2007
• Title: To authorize and direct the Finance and Management Director to enter into nine (9) contracts for the option to purchase HD Truck Body, Welding, Fabrication, & Collision Services with All Around Welding & Construction Services, Blackburn's Fabrication, Inc., Bell Equipment Company of Ohio, Burns Body Shop, Graham Ford, Inc., Martin Painting & Coating Co., McNeilus Truck & Manufacturing, Skinner Diesel Service, and Schodorf Truck Body & Equipment Co. to authorize the expenditure of nine (9) dollars to establish the contracts from the Purchasing/UTC Fund, and to declare an emergency. ($9.00).

Date	Ver.	Action By	Action	Result
10/25/2007	1	CITY CLERK	Attest
10/23/2007	1	MAYOR	Signed
10/22/2007	1	Columbus City Council	Approved	Pass
10/22/2007	1	COUNCIL PRESIDENT	Signed
10/12/2007	1	ODI DIRECTOR	Reviewed and Approved
10/12/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/12/2007	1	Auditor Reviewer	Reviewed and Approved
10/12/2007	1	CITY AUDITOR	Reviewed and Approved
10/12/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/12/2007	1	CITY ATTORNEY	Reviewed and Approved
10/12/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/11/2007	1	EBOCO Reviewer	Reviewed and Approved
10/10/2007	1	Finance - Purchasing Drafter	Sent for Approval
10/9/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/9/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/4/2007	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase HD Truck Body, Welding, Fabrication, & Collision Services for Fleet Management. The term of the proposed option contracts would be two (2) years. Contracts are through September 30, 2009. The Purchasing Office opened formal bids on August 16, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002577. Two (2) bids were solicited. Nine (9) bids were received.

The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidders:

All Around Welding & Construction Services CC#200875797 (Expires 9-24-09)
Blackburn's Fabrication, Inc. CC#311446789 (Expires 01-13-08)
Bell Equipment Company of Ohio CC#381941706 (Expires 12-1-08)
Burns Body Shop CC#311327701 (Expires 9-24-09)
Graham Ford, Inc. CC#340901877 (Expires 5-17-08)
Martin Painting & Coating Co. CC#310649396 (Expires 10-18-07)
McNeilus Truck & Manufacturing CC#411314526 (Expires 6-12-09)
Skinner Diesel Service CC#311132462 (Expires 9-24-09)
Schodorf Truck Body & Equipment Co. CC#314416487 (Expires 6-17-08)
Estimated Annual Expenditure of $44,000.00 Per Bidder for a Total Estimated Annual Expenditure: $396,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Account. Fleet Management will be required to obtain approval to expend from their appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance and Management Director to enter into nine (9) contracts for the option to purchas...