Explanation
BACKGROUND: The Department of Public Safety, Division of Police, upgraded its existing Automated Fingerprint Identification System (AFIS) in 2005. The Division of Police uses this technology for fingerprint identification. In 2008, the Division of Police entered into a new maintenance contract (EL007917), including the option to renew for four additional, one year terms. This ordinance is requesting to modify the existing contract to renew services and set up funding for the fourth year of maintenance. A total of $203,602.40 of this maintenance amount will be funded from the General Fund. The remaining $250,000.00 will be funded with Justice Assistance Grant Funds.
Bid Information: The proprietary nature of AFIS technology and the prohibitive cost of conversion to a different system mandate the maintenance contract be purchased from the sole source provider, Morpho Trak, Inc.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 33-0154789, expires 10/06/2011
Emergency Designation: Emergency legislation is necessary so that Police may continue to check fingerprints utilizing the existing technology and contractor.
FISCAL IMPACT: This ordinance authorizes an expenditure of $453,602.40 for a contract with Morpho Trak for maintenance of the Automated Fingerprint Identification System (AFIS). Approximately $500,000.00 was budgeted in the 2011 Police General Fund budget for this purpose. $250,000.00 of Justice Assistance Grant funds will cover the remaining 2011 contract balance. $287,743.38 of 2011 General Funds was utilized for the remaining 8 months of the 2010 maintenance contract. In 2010, $143,047.60 was expended and in 2009, $516,615.17 was encumbered and spent using General and Safety Grant Funds for a 15 month maintenance contract from De...
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