Explanation
BACKGROUND: This ordinance is for the creation of a Universal Term Contract for the option to purchase Harley Davidson OEM Motorcycle Parts on an as needed basis by the Division of Fleet Management. These parts are necessary to maintain the City’s fleet of Harley Davidson Motorcycles, which are used by the Police Division. The term of the proposed option contract would be through March 31, 2016 with the option to renew for one (1) additional year subject to mutual agreement. The Purchasing Office opened formal bids on February 6, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005271). Fifty Seven (57) Bids were solicited: (F1-2) One (1) Bid was received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
C&A Harley Davidson. CC#341495631 (expires 4-8-2014)
Total Estimated Annual Expenditure: $50,000.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, the evaluation process took longer than anticipated due to the bid being a mark-up from cost and the time it took to obtain cost pricing. The current contract will expire on March 31, 2014 and these parts are essential for the operations of Fleet Maintenance.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. The Division of Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance & Management Director to enter into a contract for the option to purchase Harley Davidson OEM Motorcycle Parts with C&A Harley Davidson, to authorize the expenditure of one (1) dollar to establish the contract ...
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