Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to extend an existing Universal Term Contract (UTC) for the option to obtain Transformers with Springfield Electric Supply Co. LLC, dba Echo Electric, CC# CC-052934, expires on 6/23/2027. This contract provides for outdoor medium-voltage electric distribution transformers and secondary network protectors. The Division of Power is the sole user of Transformers UTC. Contract #PO346416 was established in accordance with Request for Quotation #RFQ022251 and will expire on April 30, 2026. Ordinance number 2354-2022 listed a contract expiration date of April 30, 2025, with the option to renew for one (1) additional year. However, the executed contract has an option to renew for two (2) additional years in accordance with RFQ022251. This extension is necessary to maintain an uninterrupted supply of Transformers, and to extend the contract through April 30, 2027, as noted in the contract.
Pursuant to Section 329.09(a) of Columbus City Codes:
(1) Amount of additional funds to be expended under the modification: No additional funding will be immediately necessary.
(2) Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded: N/A
(3) Why it would not be in the city's best interests to have the additional contract requirements awarded through other procurement processes specified in this chapter: N/A
(4) How the price for the additional goods or services which are the subject of the modification was determined: N/A
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency to enter into a contract with Springfield Electric Supply Co. LLC, dba Echo for one (1) additional year to maintain an uninterrupted supply of Transformers, outdoor medium-voltage electric distribution transformers and secondary network protectors; and to extend the contract to and in...
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