Explanation
BACKGROUND: To modify and extend the existing contract for the option to purchase Centrifuge Repair Parts and Service for the Sewerage & Drainage Division to and including June 1, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. Formal bids were opened March 14, 2002 (SA000211); Contract FL001197 with Alfa Laval Separation, Inc. was approved per Ordinance #0755-02, passed May 13, 2002. Their contract compliance number is 22-2932465.
This company is not debarred according to the Excluded Party Listing System of the Federal Government and is not listed in the Auditor of State Unresolved Findings for Recovery database.
1. Amount of additional funds: No funding is required to extend this option contract. Sewerage and Drainage must obtain approval to expend from their own budgeted fund for their estimated annual expenditure of $345,000.00.
2. Reason additional needs were not foreseen: Not applicable. The original contract was established with the option to renew with the approval of all parties.
3. Reason other procurement processes not used: It is in the best interest of the City to continue to utilize the terms, conditions and pricing in the existing contract.
4. How cost was determined: Pricing is in accordance with SA000211.
FISCAL IMPACT: No funding is required to extend the option contract.
This ordinance is being submitted as an emergency because without emergency action, no less then thirty-seven days will be added to the procurement cycle and the efficient delivery of valuable public services will be slowed.
Title
To authorize and direct the Finance Director to modify and extend the contract for the option to purchase Centrifuge Repair Parts and Service from Alfa Laval, Inc. and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 14, 2002 for the purchase of Centrifuge Repair Parts and Service (SA0...
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