City of Columbus - File #: 2391-2015

• File #: 2391-2015
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/21/2015
• In control: Technology Committee
• On agenda: 10/26/2015
• Final action: 10/29/2015
• Title: To authorize the Director of the Department of Technology to enter into two (2) contracts with SHI International Corporation and Brown Enterprise Solutions for Veeam and Symantec Netbackup software licensing, maintenance and support; to authorize the expenditure of $454,563.82 from the Department of Technology, Information Services Division, Internal Services Fund; and to declare an emergency. ($454,563.82)

Date	Ver.	Action By	Action	Result
10/29/2015	1	CITY CLERK	Attest
10/28/2015	1	MAYOR	Signed
10/26/2015	1	COUNCIL PRESIDENT	Signed
10/26/2015	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into a contract with Brown Enterprise Solutions, for Symantec Netbackup software licensing, maintenance and support. The Department of Technology has a need to renew existing software licenses and purchase additional licenses for the Symantec Veritas NetBackup software to continue support for the existing network backup solution and allow for continued growth in the technology environment and a completion of the first phase of the Police onboarding effort. This purchase is to provide continued disaster recovery support. The current licensing will only need to have support purchased. This is in a quantity of 71 licenses. The expansion of the cost is a true-up to reflect our data growth rates and the completion of the initial phase of the Police project. The additional count of 29 terabytes in licensing and support for the Veritas product reflects our current shared storage and physical server footprint.
To purchase these services, DoT published solicitation SA005990 (attachment: Symantec BID TAB SA005990). Four (4) bids were received on August 20, 2015; Brown Enterprise Solutions was the lowest, responsive and responsible, and best bidder. Subject to mutual agreement and approval of proper City authorities, the agreement can be annually extended for two (2) additional years. The coverage term period is from October 1, 2015 through September 30, 2016, at a cost of $359,296.90.

This ordinance also authorizes the Director of the Department of Technology to enter into a contract with Software House International Corp. (SHI), for Veeam software licensing, maintenance and support. The Department of Technology has a need to purchase 92 new licenses for Veeam software license to allow continued growth in the technology environment and a completion of the first phase of the Police onboarding effort. The purchase will also allow for continued progression o...