City of Columbus - File #: 0408-2009

• File #: 0408-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/10/2009
• In control: Administration Committee
• On agenda: 6/1/2009
• Final action: 6/3/2009
• Title: To authorize the Director of the Department of Technology to modify and extend an existing contract with COMSYS; and to declare an emergency. ($0.00)

Date	Ver.	Action By	Action	Result
6/3/2009	1	MAYOR	Signed
6/3/2009	1	CITY CLERK	Attest
6/1/2009	1	Columbus City Council	Approved	Pass
6/1/2009	1	COUNCIL PRESIDENT	Signed
5/18/2009	1	CITY ATTORNEY	Reviewed and Approved
5/18/2009	1	Technology Drafter	Sent to Clerk's Office for Council
5/17/2009	1	Technology Drafter	Sent for Approval
5/15/2009	1	FINANCE DIRECTOR	Reviewed and Approved
5/15/2009	1	Technology Drafter	Sent for Approval
5/15/2009	1	Auditor Reviewer	Reviewed and Approved
5/15/2009	1	CITY AUDITOR	Reviewed and Approved
5/14/2009	1	Finance Reviewer	Reviewed and Approved
5/14/2009	1	Finance Reviewer	Reviewed and Approved
5/13/2009	1	ODI DIRECTOR	Reviewed and Approved
5/13/2009	1	Technology Drafter	Sent for Approval
5/12/2009	1	EBOCO Reviewer	Reviewed and Approved
5/11/2009	1	Technology Drafter	Sent for Approval
5/8/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
5/7/2009	1	Technology Reviewer	Reviewed and Approved
5/6/2009	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify and extend an existing contract in accordance with the terms and conditions established in the original master agreement with COMSYS. This contract modification is needed to continue with the original project schedule and the provisions for services between the City of Columbus and COMSYS for the purpose of enhancing and updating the city's current web environment and " E-gov " services. While performing tasks associated with the " E-gov " initiative project (data migration, enterprise architecture, portal architecture services and usability services), there were unforeseen circumstances that directly impacted deliverables and milestones associated with the progress of the " E-gov " initiative project, it has become necessary to continue work that was begun in 2007 that includes but is not limited to bringing the city's web servers in-house and the migration of the existing content into a redesigned and more usable web site, utilizing a new Ektron Content Management System (CMS). The primary categories of activities involve defining, designing, developing and debriefing.

This legislation requests approval to modify and extend existing contract EL009350 (which replaces EL007539), auditor certificate number: AC029869, in accordance with the terms and conditions established in the original master agreements, with the original vendor COMSYS, to extend the coverage period from April 30, 2009 through April 30, 2010; originally legislated and approved through Ordinances #0683-2007, #0698-2007 and #1226-2007, passed by City Council on July 9, 2007, May 21, 2007 and July 23, 2007; to allow time to continue with enhancing and updating the city's current web environment and related " E-gov " services. The original contract with COMSYS provided language that allows the Department of Technology to annually renew the contract for three years, with each year b...