Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT) and the Department of Public Utilities (DPU), to establish a purchase order with OnX USA LLC, for the purchase of HP replacement servers and other related HP equipment. The Department of Technology provides hardware and software infrastructure that supports critical business applications such as GIS, 311, Accela, and CUBS. In an effort to make efficient use of resources, the DoT has virtualized the database servers for several critical application systems. In order to expand capacity and continue taking advantage of the cost savings, additional server hardware is required. This hardware will be used in the Department of Technology data center to provide expanded access to other applications systems as well as allow the DoT to provide hardware for the Department of Public Utilities upgrade to the Columbus Utility Billing System (CUBS).
The purchase order will be created utilizing the terms and conditions from a pre-existing Universal Term Contract (UTC), established through the competitive bid process by the Purchasing Office.
*OnX USA LLC, HP Equipment and Services, $80,023.50, (FL005254, BPCMP46B - Expiration Date: 6/30/15)
EMERGENCY:
Emergency action is requested to ensure that the necessary purchase order is established in a timely manner to allow the vendor to start the project service work as planned and not delayed, prior to the end of the 2012 calendar year.
FISCAL IMPACT:
During fiscal year(s) 2010 and 2011, $248,393.59 and $371,576.08 were expended respectively with OnX USA LLC. Earlier this year (2012), the Department of Technology legislated $897,165.70 with OnX USA LLC. The total cost of this ordinance is $80,023.50. Funds to cover this expenditure are budgeted and available within the Department of Technology, Information Services Division, Internal Service Fund.
CONTRAC...
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