City of Columbus - File #: 0839-2011

• File #: 0839-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/24/2011
• In control: Finance Committee
• On agenda: 6/13/2011
• Final action: 6/15/2011
• Title: To amend the 2011 Capital Improvement Budget; to authorize the transfer of $150,000.00 between projects within the Governmental B.A.B.'s Fund; to authorize the City Auditor - Division of Income Tax to solicit bids for the purchase, full parts warranty, delivery, and installation of telephone communications equipment; to authorize the expenditure of not to exceed $150,000.00 from the Governmental B.A.B.'s Fund; and to declare an emergency. ($150,000.00).

Date	Ver.	Action By	Action	Result
6/15/2011	1	MAYOR	Signed
6/15/2011	1	CITY CLERK	Attest
6/13/2011	1	Columbus City Council	Approved	Pass
6/13/2011	1	COUNCIL PRESIDENT	Signed
6/3/2011	1	Finance Reviewer	Reviewed and Approved
6/3/2011	1	FINANCE DIRECTOR	Reviewed and Approved
6/3/2011	1	Auditor Drafter	Sent to Clerk's Office for Council
6/2/2011	1	Auditor Drafter	Sent for Approval
6/2/2011	1	CITY AUDITOR	Reviewed and Approved
6/2/2011	1	Auditor Drafter	Sent for Approval
6/2/2011	1	Finance Reviewer	Reviewed and Approved
6/2/2011	1	Finance Reviewer	Reviewed and Approved
6/1/2011	1	Auditor Drafter	Sent for Approval
6/1/2011	1	Auditor Reviewer	Reviewed and Approved

Explanation
BACKGROUND: This ordinance authorizes the City Auditor - Division of Income Tax to solicit bids for the purchase, full parts warranty, delivery, and installation of telephone communications equipment, software, and related licenses. This equipment is a Voice Over IP (VOIP) system and was selected over traditional telephone equipment due to enhanced methods of monitoring productivity and increased security measures. Additionally, the current equipment used within the Income Tax Division is no longer being manufactured.

The VOIP telephone equipment will be operated using existing City-owned fiber and leased infrastructure, therefore reducing the monthly recurring costs of the current equipment. The equipment will be installed in the City's Division of Income Tax. Following acquisition, the equipment will be maintained by the City's Division of Communications, Department of Public Safety.

This ordinance also authorizes the amendment of the 2011 Capital Improvement Budget (CIB) and authorizes the City Auditor to transfer funds between projects within the Governmental B.A.B.'s Fund.

Bid Information: Competitive bids will be solicited for this purchase.


EMERGENCY DESIGNATION: Emergency designation is requested in order to avoid any possibility of delay in soliciting bids for equipment purchase, delivery and installation.


FISCAL IMPACT: This ordinance authorizes an expenditure of not to exceed $150,000.00 from the Governmental B.A.B.'s Fund for the purchase, full parts warranty, delivery and installation of VOIP telephone communications equipment, software, and related licenses. The 2011 CIB is also amended and funds transferred between projects to properly align cash and appropriations with projected expenditures.



Title
To amend the 2011 Capital Improvement Budget; to authorize the transfer of $150,000.00 between projects within the Governmental B.A.B.'s Fund; to authorize the City Auditor - Division of Incom...