City of Columbus - File #: 0737-2011

• File #: 0737-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/5/2011
• In control: Finance Committee
• On agenda: 5/23/2011
• Final action: 5/24/2011
• Title: To authorize the Director of Finance and Management to establish a purchase order in accordance with the terms and conditions of an existing Citywide Universal Term Contract with Germain Ford for 1 (one) Ford Fusion in the amount of $14,976.00; to purchase a plow package for a Ford 350 Truck and other incidentials with Ricart Ford for $4,691.00; to authorize the expenditure of $19,667.00 from the General Fund; and to declare an emergency. ($19,667.00)

Date	Ver.	Action By	Action	Result
5/24/2011	1	MAYOR	Signed
5/24/2011	1	ACTING CITY CLERK	Attest
5/23/2011	1	Columbus City Council	Approved	Pass
5/23/2011	1	COUNCIL PRESIDENT	Signed
5/13/2011	1	CITY AUDITOR	Reviewed and Approved
5/13/2011	1	CITY AUDITOR	Reviewed and Approved
5/13/2011	1	Finance Drafter	Sent for Approval
5/13/2011	1	CITY ATTORNEY	Reviewed and Approved
5/13/2011	1	Finance Drafter	Sent to Clerk's Office for Council
5/12/2011	1	EBOCO Reviewer	Sent for Approval
5/12/2011	1	ODI DIRECTOR	Reviewed and Approved
5/12/2011	1	Finance Drafter	Sent for Approval
5/11/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/11/2011	1	Finance Drafter	Sent for Approval
5/10/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
5/9/2011	1	Finance Reviewer	Reviewed and Approved
5/9/2011	1	Finance Reviewer	Reviewed and Approved
5/9/2011	1	Finance Reviewer	Reviewed and Approved
5/9/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/9/2011	1	Finance Drafter	Sent for Approval
5/5/2011	1	Finance Drafter	Sent for Approval
5/5/2011	1	Finance Reviewer	Reviewed and Approved
5/5/2011	1	Finance Drafter	Sent for Approval

Explanation

This ordinance authorizes the purchase of one (1) Ford Fusion for $14,976.00 with Germain Ford plus an additional $4,691.00 with Ricart Properties for vehicle options which were inadvertently omitted from Ordinance 0533-2011, which passed April 25, 2011. Total cost of these items is $19,667.00. This earlier ordinance authorized the purchase of 85 vehicles for various city departments due to age, high mileage or maintenance costs. With this amendment and additional expenditure all large vehicles will be capable of plowing snow when necessary and 86 vehicles can be purchased from the 2011 budget established for vehicle replacements earlier this year.

The purchase of one (1) additional Ford Fusion from a Universal Term Contract, FL004800, with Germain Ford for $14,976.00 will be for use by the Division of Facilities Management and will allow for the disposal of several older vehicles. The plow package will be purchased for $4,575.00 from Ricart Ford Properties for a Ford F 350 Truck for the Refuse Collection Division with an additional $116.00 for incidental costs.

Fiscal Impact: A total of $1,580,000.00 has been budgeted in the 2011 general fund for vehicle replacements. Ordinance 0533-2011 was in the amount $1,555,742.00. This leaves a balance of $24,258.00 in the general fund available to fund these additional purchases.

Emergency action is requested so that the order for this vehicle can be placed within the time limits constraints by the vendor.

Contract compliance number Germain Ford 311742492 expires October 7, 2012.
Contract compliance number Ricart Properties Inc 311282546 expires September 21, 2012.



Title

To authorize the Director of Finance and Management to establish a purchase order in accordance with the terms and conditions of an existing Citywide Universal Term Contract with Germain Ford for 1 (one) Ford Fusion in the amount of $14,976.00; to purchase a plow package for a Ford 350 Truck and other inciden...