Explanation
Background: The Department of Finance and Management Fleet Division has a need for services to aide in the repair and upkeep of City-owned vehicles. The Department of Finance and Management has established Universal Term Contracts (UTC) with A-tec Auto Body LLC (PA007349 - Exp. 6/30/2026) for Auto Body Repair, Frame & Spring Inc. (PA006848 - Exp 9/30/26) for HD Specialty Services-Spring Repairs, FYDA Freightliner Columbus, Inc. (PA007348 - Exp 6/30/26, PA005736 - Exp 3/31/26 & PA006786 - Exp 9/30/25) for Auto Body Repair, Freightliner OEM Parts and Services & HD Specialty Services and Valley Ford Inc. (PA007351 - Exp 9/30/25) for Autobody Repair Services. The Department of Finance and Management Fleet Division has been steadily dealing with an increased number of city vehicles to service as well as the rising cost of services and materials. With this increased load, Fleet Management has already incurred near the single-year expenditures limit of $100,000.00 from purchase orders established in accordance with the UTCs with each vendor.
This ordinance authorizes the purchase of more than $100,000.00 from each of these individual UTCs by a single agency and authorizes the Finance and Management Director to more of the allotted yearly funds on these UTC purchase agreements. For each of the following vendors - A-tec Auto Body LLC, Frame & Spring Inc., FYDA Freightliner Columbus, Inc. and Valley Ford Inc. the allotted max expenditure will be $250,000.00 for the division of Fleet Management.
Principal Parties:
A-tec Auto Body LLC - Vendor# 025390
Frame & Spring Inc - Vendor# 005201
FYDA Freightliner Columbus, Inc. - Vendor# 004301
Valley Ford Inc. - Vendor# 044348
Emergency Justification: Emergency legislation is required to ensure uninterrupted supply of automotive repair services, thereby keeping City owned vehicles in operation, including Police, Fire and Refuse Collection vehicles.
Fiscal Impact: The money for these repairs is already budg...
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