City of Columbus - File #: 1136-2011

• File #: 1136-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/5/2011
• In control: Public Service & Transportation Committee
• On agenda: 7/18/2011
• Final action: 7/20/2011
• Title: To authorize the Director of Public Service to enter into contract with Lake Erie Construction Company for the Roadway Improvements - Guardrail project for the Division of Planning and Operations; to authorize and direct the City Auditor to transfer $350,000.00 from the Special Income Tax Fund to the Streets and Highways G.O. Bonds Fund; to authorize the City Auditor to appropriate $350,000.00 within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $350,000.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($350,000.00)

Date	Ver.	Action By	Action	Result
7/20/2011	1	MAYOR	Signed
7/20/2011	1	CITY CLERK	Attest
7/18/2011	1	Columbus City Council	Approved	Pass
7/18/2011	1	COUNCIL PRESIDENT PRO-TEM	Signed
7/8/2011	1	FINANCE DIRECTOR	Reviewed and Approved
7/8/2011	1	Service Drafter	Sent for Approval
7/8/2011	1	Auditor Reviewer	Reviewed and Approved
7/8/2011	1	CITY AUDITOR	Reviewed and Approved
7/8/2011	1	Service Drafter	Sent for Approval
7/8/2011	1	CITY ATTORNEY	Reviewed and Approved
7/8/2011	1	Service Drafter	Sent to Clerk's Office for Council
7/6/2011	1	ODI DIRECTOR	Reviewed and Approved
7/6/2011	1	Service Drafter	Sent for Approval
7/6/2011	1	Finance Reviewer	Reviewed and Approved
7/6/2011	1	Finance Reviewer	Reviewed and Approved
7/6/2011	1	Finance Reviewer	Reviewed and Approved
7/5/2011	1	Service Drafter	Sent for Approval
7/5/2011	1	Service Reviewer	Reviewed and Approved
7/5/2011	1	SERVICE DIRECTOR	Reviewed and Approved
7/5/2011	1	SERVICE DIRECTOR	Reviewed and Approved
7/5/2011	1	EBOCO Reviewer	Sent for Approval

Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Lake Erie Construction Co. for the Roadway Improvements - Guardrail project.

The Division of Planning and Operations is responsible for maintaining the City's roadway system in a safe manner. Guardrail and fence reconstruction projects are needed to restore accident damage locations, replace deteriorating structures and install new structures. This contract will provide for these services.

This project was bid in compliance with the Columbus City Code and advertised through vendor services. Bids were received on June 30, 2011 and tabulated July 1, 2011, by the Office of Support Services. Two (2 Majority, 0 Minority) bid proposals were received as follows:

Vendor / City,State / Bid Amount / Vendor Status
Lake Erie Construction Company / Norwalk, OH / $348,555.00 / Majority
M. P. Dory Company / Columbus, OH / $385,000.00 / Majority

Award of the contract is made to Lake Erie Construction Co. as the lowest responsive, responsible and best bidder. The Notice to Proceed date is estimated to be on or about August 10 or October 5 dependent on when this ordinance is legislated.

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Lake Erie Construction Company.

2. CONTRACT COMPLIANCE
Lake Erie Construction Company's contract compliance number is 341262474 and expires on February 10, 2013.

3. FISCAL IMPACT:
The contract amount will be for $350,000.00 based on the bid documents allowing the City to award a contract for an amount more than the amount bid using the bid prices. Funds for this contract are budgeted within the 2011 Capital Improvement Budget. This expense can be accommodated by appropriating and transferring funds needed in the amount of $350,000.00 from the Special Income Tax Fund. Bonds have yet to be sold for this expense, necessitating a c...