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File #: 2733-2012    Version: 1
Type: Ordinance Status: Passed
File created: 11/28/2012 In control: Technology Committee
On agenda: 12/17/2012 Final action: 12/19/2012
Title: To authorize the Director of the Department of Technology to enter into three (3) separate agreements with the following vendors: Ciber, Inc., Everest Technologies, Inc., and Navigator Management Partners, LLC., for the provision of professional services in support of the Columbus Human Resources Information System (CHRIS) project totaling $494,518.00 and $200,000.00 in contingency funds for the project; to authorize the transfer of appropriation and cash between projects in the Information Services Bond Fund; to amend the 2012 Capital Improvement Budget; to waive the competitive bidding provisions of the Columbus City Code; and to authorize the expenditure of $694,518.00 from the Department of Technology, Information Services Division, Capital Improvement Fund; and to declare an emergency. ($694,518.00)
Attachments: 1. Everest Response to SA004660, 2. Exhibit A CHRIS Professional Services SOW - City of Columbus clean (2), 3. Exhibit A SOW CHRIS IVnV Navigator (2), 4. ATTACHMENT SA004543 & SA004660, 5. Bid Waiver Form Ord. No. 2733-2012
Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into three (3) separate agreements with the following vendors to provide professional services in support of the Columbus Human Resources Information System (CHRIS) project totaling $494,518.00. In addition, this ordinance will authorize a total of $200,000.00 in contingency funds towards the project, in the event of unforeseen expenditures that would occur in meeting deliverables. These services from the applicable vendors are needed to augment City staff working on the project, and in cooperation with Infor (US), Inc., (formerly Lawson Software Inc.). Load testing services are needed to ensure that the CHRIS system can accommodate the expected number of users and transactions without degradation in application performance. The term of these agreements will be for one (1) year from the date of a purchase order certified by the City Auditor’s Office.

1) Ciber, Inc. - $410,000.00 - (RFSQ SA004543) - for professional services to provide the City with sufficient resources to complete Phase 1 of the CHRIS project by the scheduled go live date in 2013; * SEE ATTACHMENT SA004543 & SA004660. .

2) Everest Technologies $34,518.00 - (RFP SA004660) - for CHRIS load and performance testing; * SEE ATTACHMENT SA004543 & SA004660.

3) Navigator Management Partners, LLC - $50,000.00 (RFSQ - bid waiver) professional services for independent verification and validation (IVnV); * SEE ATTACHMENT Exhibit A SOW CHRIS IVnV Navigator


This ordinance also authorizes the transfer of appropriation and cash between projects within the Information Services Bond Fund and will amend the 2012 Capital Improvement Budget (CIB), passed by Columbus City Council April 16, 2012 via Ordinance # 0368-2012, to accommodate for the expenditure authorized by this ordinance.

This ordinance also requests a waiver of the competitive bidding requirements of the Columbus City Code, in ...

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