City of Columbus - File #: 1956-2004

• File #: 1956-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/26/2004
• In control: Public Service & Transportation Committee
• On agenda: 11/22/2004
• Final action: 11/24/2004
• Title: To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase group radio services, to waive the provisions of competitive bidding and to declare an emergency.

Date	Ver.	Action By	Action	Result
11/24/2004	1	MAYOR	Signed
11/24/2004	1	CITY CLERK	Attest
11/22/2004	1	Columbus City Council	Approved	Pass
11/22/2004	1	COUNCIL PRESIDENT	Signed
11/12/2004	1	Finance - Purchasing Drafter	Sent for Approval
11/12/2004	1	CITY ATTORNEY	Reviewed and Approved
11/12/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
11/11/2004	1	EBOCO Reviewer	Reviewed and Approved
11/11/2004	1	ODI DIRECTOR	Reviewed and Approved
11/10/2004	1	Finance - Purchasing Drafter	Sent for Approval
11/10/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved

Explanation

BACKGROUND: To modify and extend the existing citywide contract for the option to purchase group radio services for any city agency (the Division of Transportation is the largest user) to and including April 30, 2005. A contract for group radio services offered by the contractor was established on October 4, 1999 (contract number FL-900277). The Purchasing Office negotiated terms and conditions with Nextel Communications to provide group radio services for any city agency based on their needs. Their contract compliance number is 84-1116272. This company is not listed on the Auditor of State Findings for Recovery Database. This company is not listed on the Federal Excluded Parties Listing.

1. Amount of additional funds: The estimated annual citywide expenditure for this contract was $450,000.00, however, only a portion of this is anticipated to be expended for the Nextel portion of the contract in the ensuing year. Each agency must obtain approval to expend from their own budgeted funds for their actual expenditures from this contract.
2. Reason additional needs were not foreseen: The purchase of technology for group radio services has been a sole source purchase in the past. Technology has evolved enough that other carriers are now providing similar services. This change created the opportunity for a Referral For Statement of Qualifications (RFSQ) to be created and the bid process to move forward. The Department of Technology has hired a telecommunications consultant to assist in the evaluation process. This request for extension will allow the evaluation of responses to the RFSQ to occur without interruption in group radio services currently being provided.
3. Reason other procurement processes not used: The Department of Technology and the Finance/Purchasing Office are currently going through the evaluation of offers via the RFSQ process to procure wireless voice, data and group radio services.
4. How cost was determined: The co...