Explanation
BACKGROUND: For the option to purchase Janitorial Supplies for the Purchasing Office. The term of the proposed option contracts will be two years with an option to renew for one (1) additional year, if mutually agreed.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000402BGB). Two hundred twenty-five (MAJ:193, MBE:29, FBE:3) bids solicited; sixteen (MAJ:13, MBE:2, FBE:1) bids received.
The Purchasing Office is recommending award of contracts to the lowest responsive, responsible and best bidders:
National Paper and Packaging, MAJ, CC#34-0966857, $60,000.00
Cleaners, Inc., MAJ, CC#31-1486949, $45,000.00
HP Products, Inc., MAJ, CC#35-1116846, $40,000.00
Key 4 Cleaning Supplies, MAJ, CC#35-1417716, $30,000.00
Willis Distributing, Inc., MAJ, CC#31-1122967, $15,000.00
Rose Products, MAJ, CC#31-4294930, $20,000.00
Total Estimated Annual Expenditure: $210,000.00
Since additional legislation will most likely be necessary for any division to purchase off these option contracts, this ordinance is submitted as an emergency. Without this emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. Each agency will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into six contracts for an option to purchase Janitorial Supplies, with National Paper and Packaging, Cleaners Inc., HP Products, Inc., Key 4 Cleaning Supplies, Willis Distributing, Inc., and Rose Products, to authorize the expenditure of six dollars to establish contracts from the Purchasing/Contract Operation Fund, and to declare an emergency. ($6.00)
Body
WHEREAS, the Purchasing ...
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