Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into contracts for the purchase of Luminaries required by the Division of Power and Water for the maintenance of its distribution and street lighting system.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004121). Forty-four (44) vendors (l MBR, 2 M1A, 41 MAJ) were solicited and seven (7) bids were received and opened (all MAJ) on October 20, 2011. These bids were evaluated and awards are recommended to the lowest, responsive, responsible and best bidders:
Loeb Electric Company; Contract Compliance #314236750, expires 8/14/2013; $221,057.89;
General Supply & Services; Contract Compliance #205021902, expires 5/12/2013; $74,160.40;
WESCO; Contract Compliance #251723345, expires 6/15/2013; $73,532.25;
Kevin Lehr Associates; Contract Compliance #297424991, expires 5/17/2012; $26,454.00; and,
Consolidated Electrical Dist. (CED); Contract Compliance #770559191, expires 8/30/2012; $21,630.00.
Kevin Lehr was the low bidder on items 17, 18, 32, 33, 35-39, and 44, however through clarifications on their bid it was determined they could not supply as specified. Therefore, the recommendation is to award to the next lowest responsive bidder, Loeb Electric.
Kevin Lehr Associates was the low bidder for items 42 and 43, but did not meet the specifications. The recommendation is to award these items to the next low bidder, General Supply Services, Inc. (GEXPRO).
Item 9 is recommended for award to the low bidder due to local credit, Loeb Electric.
The low bidder for item 52 is not recommended for award as no savings will be realized by entering into a contract for only this one item. The recommendation for award is to the next low bidder, Wesco.
After reviewing the bids and obtaining clarifications, the Division of Power & Water/Power Section recommends awarding 5 contracts to the lowest, responsive...
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