City of Columbus - File #: 0425-2009

• File #: 0425-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/12/2009
• In control: Administration Committee
• On agenda: 4/13/2009
• Final action: 4/15/2009
• Title: To authorize the Director of the Department of Technology to modify, increase and extend a contract with Lawson Software to continue services and deliverables for the Central Payroll and Human Resources Information Management System; to authorize the expenditure of $99,465.00 from the Information Services Bond Fund; and to declare an emergency ($99,465.00)

Date	Ver.	Action By	Action	Result
4/15/2009	1	CITY CLERK	Attest
4/14/2009	1	MAYOR	Signed
4/13/2009	1	Columbus City Council	Approved	Pass
4/13/2009	1	COUNCIL PRESIDENT	Signed
3/30/2009	1	CITY AUDITOR	Reviewed and Approved
3/30/2009	1	Technology Drafter	Sent for Approval
3/30/2009	1	CITY ATTORNEY	Reviewed and Approved
3/30/2009	1	Technology Drafter	Sent to Clerk's Office for Council
3/27/2009	1	Finance Reviewer	Reviewed and Approved
3/27/2009	1	FINANCE DIRECTOR	Reviewed and Approved
3/27/2009	1	Technology Drafter	Sent for Approval
3/27/2009	1	Auditor Reviewer	Reviewed and Approved
3/26/2009	1	Technology Drafter	Sent for Approval
3/26/2009	1	EBOCO Reviewer	Reviewed and Approved
3/26/2009	1	ODI DIRECTOR	Reviewed and Approved
3/26/2009	1	Technology Drafter	Sent for Approval
3/25/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
3/23/2009	1	Technology Drafter	Sent for Approval
3/23/2009	1	Technology Reviewer	Reviewed and Approved
3/20/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
3/18/2009	1	Technology Reviewer	Reviewed and Approved

Explanation
Background: This legislation authorizes the Director of the Department of Technology to modify, increase and extend a contract, associated with purchase order EL007511, previously authorized through ordinance #1799-2007, passed by Columbus City Council on November 26, 2007, with Lawson Software for the installation and related services associated with the Central Payroll and Human Resources Information Management System. This system is replacing an aged, out-dated system that is reaching the limit capacity associated with maintaining data, processing information and programs.

The Capital Improvement Plan (CIP) for the City of Columbus contains a provision for the upgrade of the City of Columbus' HRIS systems and an integrated Payroll and HR system. The integrated Payroll and HR system initiative was named the Columbus Human Resources Information System (CHRIS), and an Executive Committee was formed consisting of stakeholders from the Auditor's Office, Civil Service Commission Office, Department of Finance and Management, Department of Human Resources, Department of Technology as well as the Mayor's Office.

Passage of this ordinance will allow the Department of Technology to continue receiving services and other necessary deliverables, to provide additional hours needed to support the project and extend the go-live phase associated with the CHRIS Project, as agreed by the City and Lawson Software, in accordance with the original terms and conditions of the original contract (EL007511 original amount of $2,189,912.60), with a coverage period of December 1, 2008 through November 30, 2009, in the amount of $99,465.00. These funds have been identified and are available within the Information Services Bond fund (project title: Human Resources Information). Also, this cost for the modification was determined based upon a rate reduction from the original contract rate for services.


Fiscal Impact: During fiscal year 2007, purchase order EL...