City of Columbus - File #: 0519-2005

• File #: 0519-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/4/2005
• In control: Public Service & Transportation Committee
• On agenda: 3/21/2005
• Final action: 3/23/2005
• Title: To authorize and direct the Finance Director to enter into two contracts for the option to purchase Traffic Signal Strain Poles with Bayside Supply, LLC. and ReliaPole Solutions, Inc. to authorize the expenditure of two dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00).

Date	Ver.	Action By	Action	Result
3/23/2005	1	ACTING CITY CLERK	Attest
3/22/2005	1	MAYOR	Signed
3/21/2005	1	Columbus City Council	Approved	Pass
3/21/2005	1	COUNCIL PRESIDENT	Signed
3/10/2005	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
3/9/2005	1	Auditor Reviewer	Reviewed and Approved
3/9/2005	1	CITY AUDITOR	Reviewed and Approved
3/9/2005	1	Finance - Purchasing Drafter	Sent for Approval
3/9/2005	1	CITY ATTORNEY	Reviewed and Approved
3/8/2005	1	EBOCO Reviewer	Reviewed and Approved
3/8/2005	1	ODI DIRECTOR	Reviewed and Approved
3/8/2005	1	Finance - Purchasing Drafter	Sent for Approval
3/7/2005	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
3/4/2005	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Traffic Signal Strain Poles for all City agencies. The term of the proposal option contract would through October 31, 2007. The Purchasing Office opened formal bids on January 6, 2005.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001374. Thirty-three bids were solicited (MAJ:31, MBE:1, FBE:1); two (MAJ: 2) bids were received.

These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.

The Purchasing Office is recommending award of 2 contracts to the lowest, responsive, responsible and best bidders:

Bayside Supply, LLC. MAJ, CC#043694878, $626,636.00
ReliaPole Solutions, Inc. MAJ, CC#311768289, $66,200.00

North Pacific Group submitted the low bid on items 1-10, 17-20, 41-51, but were non-responsive as they did not submit a complete bid document. Material portions of the bid that were missing included the City's standard terms and conditions. In addition, the bidder submitted a provision regarding collection and legal fees that is not acceptable.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance Director to enter into two contracts for the option to purchase Traffic Signal Strain Poles with Bayside Supply, LLC. and ReliaPole Solutions, Inc. to authorize the expenditure of two dollars to establish the contract from the Purchasing/Contract Operation...