City of Columbus - File #: 1495-2005

• File #: 1495-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/2/2005
• In control: Utilities Committee
• On agenda: 10/3/2005
• Final action: 10/6/2005
• Title: To authorize and direct the Finance Director to enter into contract for the option to purchase Process Control Computer Systems Maintenance with Telvent USA, Inc., to waive the provisions of competitive bidding, and to authorize the expenditure of $1.00 to establish a contract (UTC) from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
10/6/2005	1	ACTING CITY CLERK	Attest
10/5/2005	1	MAYOR	Signed
10/3/2005	1	Columbus City Council	Approved	Pass
10/3/2005	1	COUNCIL PRESIDENT	Signed
9/19/2005	1	Finance - Purchasing Drafter	Sent for Approval
9/19/2005	1	CITY ATTORNEY	Reviewed and Approved
9/19/2005	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/15/2005	1	Auditor Reviewer	Reviewed and Approved
9/15/2005	1	CITY AUDITOR	Reviewed and Approved
9/13/2005	1	EBOCO Reviewer	Reviewed and Approved
9/13/2005	1	ODI DIRECTOR	Reviewed and Approved
9/13/2005	1	Finance - Purchasing Drafter	Sent for Approval
9/9/2005	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
9/2/2005	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Process Control Computer Systems Maintenance for the Division of Water, the largest user. The term of the proposed option contract (UTC) would be for three years, with the option to renew for two(2) additional one year term(s). Contract is through June 30, 2008. The Purchasing Office opened formal bids on April 28, 2005. This legislation is being submitted as waiver legislation because the Contractor submitted Terms and Conditions with their quote. Language acceptable to both parties was negotiated. The company nor its principal is listed in the State of Ohio's Unresolved Findings for Recovery nor in the Federal Government's Excluded Parties List.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA00001599JY). One bid was received: (REG:121) bids solicited; (REG: 1) bid received, (M1A: 15) bids solicited; (M1A: 0) bids received, (F1: 0) bids solicited; (F1: 0) bids received

Purchasing Office is recommending award of the contract to:

Telvent USA, Inc., (Reg) Contract compliance 36-4334564, $1.00

Total Estimated Annual Expenditure: $100,000.00

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance Director to enter into contract for the option to purchase Process Control Computer Systems Maintenance with Telvent USA, Inc., to waive the provisions of competitive bidding, and to authorize the expenditure of $1.00 to establish a contract (UTC) from the Purchasing/Contract Operation Fun...