City of Columbus - File #: 1651-2008

• File #: 1651-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/10/2008
• In control: Finance & Economic Development Committee
• On agenda: 10/27/2008
• Final action: 10/27/2008
• Title: To authorize and direct the Finance and Management Director to enter into two contracts for the option to purchase Traffic Vehicular Signal Heads with Path Master, Inc. and Baldwin & Sours, Inc. to authorize the appropriation and expenditure of two (2) dollars to establish the contracts from the Purchasing/UTC Account, and to declare an emergency. ($2.00).

Date	Ver.	Action By	Action	Result
10/27/2008	1	Columbus City Council	Approved	Pass
10/27/2008	1	COUNCIL PRESIDENT	Signed
10/15/2008	1	CITY ATTORNEY	Reviewed and Approved
10/15/2008	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/14/2008	1	Finance - Purchasing Drafter	Sent for Approval
10/14/2008	1	Auditor Reviewer	Reviewed and Approved
10/14/2008	1	CITY AUDITOR	Reviewed and Approved
10/14/2008	1	Finance - Purchasing Drafter	Sent for Approval
10/10/2008	1	Finance - Purchasing Drafter	Sent for Approval
10/10/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/10/2008	1	FINANCE DIRECTOR	Reviewed and Approved
10/10/2008	1	Finance - Purchasing Drafter	Sent for Approval
10/10/2008	1	EBOCO Reviewer	Sent for Approval
10/10/2008	1	ODI DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Traffic Vehicular Signal Heads for the Department of Public Service, Transportation Division. The term of the proposed option contracts would be through July 31, 2010 with the option to extend for two additional one-year periods, subject to mutual agreement by both parties, in accordance with formal bid SA002961. The Purchasing Office opened formal bids on June 26, 2008.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002961). Twenty five bids were solicited (MAJ: 23, F1: 2); Five (MAJ: 5) bids were received.

The bid document specified that the evaluation of some items would be based on the lowest bid for all items as a group. Baldwin & Sours, Inc. was low bidder for items 10, 12, and 18, but were not low bidder for the entire group of items (10, 11, 12, 13, 14, 15, 16, 17, and 18), therefore, they are not recommended for award of these items.

Path Master, Inc. was the low bidder for items 5, 5A, 5B, 5C, 6, 6A, 6B, 6C, 7, 7A, 7B, 7C, 8, 8A, 8B, and 8C, but are not recommended for award of these items as they did not meet the specifications.

Traffic Control Products, Inc. was low bidder for items 10, 11, 14, 16, and 17, but did not meet the specifications stated in the bid and are not recommended for award of these items.

Native American Industries, Inc. was the low bidder on item 9, but did not meet the specifications as stated in the bid and is not recommended for award.

The Purchasing Office is recommending award of 2 contracts to the lowest, responsive, responsible and best bidders:

Path Master, Inc., MAJ, CC#341233777, exp. 03/28/2010, estimated expenditure $300,000.00
Baldwin & Sours, Inc., MAJ, CC#311104513, exp. 05/07/2010, estimated expenditure $100,000.00

These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States datab...