City of Columbus - File #: 0173-2009

• File #: 0173-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/30/2009
• In control: Public Service & Transportation Committee
• On agenda: 2/23/2009
• Final action: 2/25/2009
• Title: To authorize the Director of Finance and Management to establish a purchase order with Cargill, Incorporated, in the amount of $580,000.00 for the purchase of rock salt in accordance with the terms and conditions of an existing citywide term contract for the Division of Planning and Operations; to authorize the expenditure of $580,000.00 or so much thereof as may be needed from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($580,000.00)

Date	Ver.	Action By	Action	Result
2/25/2009	1	CITY CLERK	Attest
2/24/2009	1	MAYOR	Signed
2/23/2009	1	Columbus City Council	Approved	Pass
2/23/2009	1	COUNCIL PRESIDENT	Signed
2/10/2009	1	Service Drafter	Sent to Clerk's Office for Council
2/9/2009	1	EBOCO Reviewer	Sent for Approval
2/9/2009	1	ODI DIRECTOR	Reviewed and Approved
2/9/2009	1	Service Drafter	Sent for Approval
2/9/2009	1	CITY ATTORNEY	Reviewed and Approved
2/6/2009	1	FINANCE DIRECTOR	Reviewed and Approved
2/6/2009	1	Service Drafter	Sent for Approval
2/6/2009	1	Auditor Reviewer	Contingent
2/6/2009	1	CITY AUDITOR	Reviewed and Approved
2/6/2009	1	Service Drafter	Sent for Approval
2/5/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
2/4/2009	1	Finance Reviewer	Reviewed and Approved
2/4/2009	1	Finance Reviewer	Reviewed and Approved
2/3/2009	1	SERVICE DIRECTOR	Reviewed and Approved
2/2/2009	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for snow and ice control and removal on the City's roadway system. Rock salt is used extensively in this operation. This ordinance authorizes the purchase of $580,000.00 of Rock Salt at the price of $54.00/ton , in accordance with the terms negotiated by the City Attorney and authorized by ordinance 0105-2009 with Cargill, Incorporated.

This ordinance will authorize the third purchase order for rock salt from FY2009 budgeted funding sources. The total of all three purchase orders is $1,080,000.00, and represents the maximum amount allowable under the terms of this agreement .

2. CONTRACT COMPLIANCE
Cargill, Incorporated's contract compliance number is 41-0177680 and expires June 16, 2010.

3. EMERGENCY DESIGNATION
Emergency action is requested to allow roadway snow removal operations to proceed, if necessary, without delay.

4. FISCAL IMPACT
This expense is budgeted in the Division of Planning and Operations' 2009 Budget within the Street Construction Maintenance and Repair Fund.

Title
To authorize the Director of Finance and Management to establish a purchase order with Cargill, Incorporated, in the amount of $580,000.00 for the purchase of rock salt in accordance with the terms and conditions of an existing citywide term contract for the Division of Planning and Operations; to authorize the expenditure of $580,000.00 or so much thereof as may be needed from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($580,000.00)


Body
WHEREAS, the Division of Planning and Operations, within the Department of Public Service is responsible for snow and ice control and removal on the City's roadway system; and

WHEREAS, rock salt is used in this operation; and

WHEREAS, the Purchasing Office has established a citywide universal term contract with Cargill, Incorporated, for the purchase of rock salt as a result of the formal...