Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify and renew a contract on behalf of the Facilities Management Division with Mid Ohio Air Conditioning for preventive maintenance and service of various chillers under the purview of the Facilities Management Division. Formal bids were solicited by the Facilities Management Division in 2013 and Mid Ohio Air Conditioning was deemed the lowest, responsive, and responsible bidder. The original contract was bid with an initial one year term with four (4) renewal options available. The original contract for preventive maintenance and service of various chillers was established by Ordinance No. 0792-2013. Ordinance No. 0811-2014, passed by City Council on April 23, 2014, authorized the first of four one-year renewal options. Ordinance No. 0818-2015, passed by City Council on April 2, 2015, authorized the second of four one-year renewal options. Ordinance No. 1138-2016, passed by City Council on May 9, 2016, authorized the third of four one-year renewal options. This ordinance seeks authority to exercise the fourth and final renewal option. It should be noted that this contract modification will include a cooling tower replacement for the City Hall. The existing cooling tower has exceeded its useful life and can no longer be maintained through standard preventive maintenance and/or routine repairs.
Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to ensure chiller maintenance is uninterrupted and that the cooling tower at City Hall can be replaced as soon as possible.
Mid Ohio Air Conditioning Contract Compliance No. 31-0732219, expiration date March 14, 2019.
Fiscal Impact: This ordinance authorizes an expenditure of $320,000.00 collectively from the General Fund, the Construction Management Capital Improvement Fund, and the Public Safety G.O. Bond Fund with Mid Ohio Air Conditioni...
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