Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology (DoT) to renew a contract with vCloud Tech Inc. for Red Hat Linux licenses, Red Hat learning subscriptions, and Red Hat JBOSS including maintenance and support. DoT utilizes Red Hat Linux on its operating systems that many of the city's critical applications are housed on; therefore, maintenance and support is required.
Ordinance 1348-2024 authorized the Director of the Department of Technology to enter into a contract with vCloud Tech, Inc. for Red Hat Linux licenses, Red Hat learning subscriptions, and Red Hat JBOSS including maintenance and support. The Department of Technology solicited bids through RFQ027177 and awarded to vCloud Tech, Inc. for their lowest responsive and responsible and best bid of $157,924.94. This agreement authorized contract language allowing for four (4) one (1) year renewal options, with the approval of City Council.
This ordinance authorizes the first renewal at a total cost of $163,007.90 for a period of twelve (12) months, starting on July 1, 2025, and ending on June 30, 2026.
1.1 Amount of additional funds to be expended
The original contract amount: $ 157,924.94 (PO454444, Ord. 1348-2024)
Optional renewal #1: $163,007.90 (This ordinance)
TOTAL RENEWALS: $320,932.84
CONTRACT COMPLIANCE
Vendor Name: vCloud Tech Inc.
DAX Vendor Acct. #: 012179
Expiration Date: 4/19/2026
FISCAL IMPACT
The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund.
EMERGENCY
Emergency designation is being requested for these services that are necessary to support daily operation activities, in order to ensure a purchase order is established prior to the contract expiration date.
Title
To authorize the Director of the Department of Technology to renew a contract with vCloud Tech, Inc. for Red Hat Linux licenses, Red Hat learning s...
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