Explanation
BACKGROUND: For the option to purchase Non-Safety Forces Uniforms and Patches for all City agencies. The term of the proposed option contract would be through December 31, 2005 with the option to extend for two additional one-year agreements.
The Purchasing Office solicited 166 vendors for the purchase of non-safety uniforms and patches (SA001069). Of those solicited, 7 had certified MBE status and 7 had certified FBE status. The formal bid opened March 25, 2004. There were six proposals received (MBE:0; FBE:0).
All proposals were deemed non-responsive due to not meeting various specifications including exceeding the required delivery time of 14 days. The Division of Water, the largest uses, requested that SA0001069 be cancelled as it was unsuccessful.
The Purchasing Office previously opened SA000549 that resulted in three contracts, one of which expires on May 31, 2004. Since time is of the essence, the Division of Water is requesting that the proposal from Cintas Corporation submitted on March 25, 2004 be reconsidered on an informal basis and a contract established as they are the lowest responsible and best bid with a delivery time of 15 days.
Cintas Corporation offered the lowest total cost when taking the overall cost of the completed uniform into consideration (ie, the cost of patches and application of them, stenciling). Cintas Corporation also offered a more complete line of the requested uniforms reducing the need for additional bids (formally or informally) through December 31, 2005.
The Purchasing Office is recommending award of a contract to the Cintas Corporation, MAJ, CC#31-1703809
Estimated Annual Expenditure: $175,000.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government. The company is not on the State of Ohio Auditor Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days...
Click here for full text