City of Columbus - File #: 2084-2004

• File #: 2084-2004
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 11/11/2004
• In control: Administration Committee
• On agenda: 11/29/2004
• Final action: 12/1/2004
• Title: To authorize the City Auditor to transfer appropriations within the Department of Technology, information services fund to align budget authority with projected expenditure; to authorize the Finance Director Director of the Department of Technology to establish a purchase order for the purchase of a Unix server, on behalf of Building Development Services Division being established through an formal bid process for this purpose; to authorize the expenditure of $57,000.00 or so much thereof as may be needed from the information services fund; and to declare an emergency. ($57,000.00)

Date	Ver.	Action By	Action	Result
12/1/2004	2	ACTING CITY CLERK	Attest
11/30/2004	2	MAYOR	Signed
11/29/2004	1	Columbus City Council	Approved as Amended	Pass
11/29/2004	1	Columbus City Council	Amended as submitted to the Clerk	Pass
11/29/2004	2	COUNCIL PRESIDENT	Signed
11/18/2004	1	Technology Drafter	Sent for Approval
11/18/2004	1	CITY ATTORNEY	Reviewed and Approved
11/18/2004	1	Technology Drafter	Sent to Clerk's Office for Council
11/17/2004	1	Technology Drafter	Sent for Approval
11/17/2004	1	Auditor Reviewer	Reviewed and Approved
11/17/2004	1	CITY AUDITOR	Reviewed and Approved
11/16/2004	1	Technology Drafter	Sent for Approval
11/16/2004	1	Finance Reviewer	Reviewed and Approved
11/16/2004	1	FINANCE DIRECTOR	Reviewed and Approved
11/15/2004	1	EBOCO Reviewer	Sent for Approval
11/15/2004	1	ODI DIRECTOR	Reviewed and Approved
11/12/2004	1	Technology Drafter	Sent for Approval
11/12/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/12/2004	1	Technology Drafter	Sent for Approval
11/11/2004	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND: The Department of Technology (DoT) has a need to purchase a Unix server, on behalf of the Building Development Services Division (BDS), to store data associated with the One Stop Shop (Accela Enterprise) permit software. This software is used to issue permits, track contractors, collect receipts and coordinate plan review among the various divisions involved in the One Stop Shop. Because the operation of the One Stop Shop represents a critical business process for the city and generates annual revenue, the data has a need to be stored on a production server with a backup server ready for failover. The current server is outdated and aged, causing an increase in maintenance cost and potential for function failure. In order to acquire this purchase, DoT has a need to transfer funds within the Department of Technology, information services, development services direct charge. In order to establish a vendor for this purchase, DoT will execute a formal bid process, through the Purchasing Office. This process will facilitate the bid award on the basis of lowest, best, most responsive and most responsible bid evaluation criteria. This ordinance authorizes the Finance Director Director of the Department of Technology to establish a purchase order in an amount not to exceed $57,000.00 with the vendor being established for this purpose. This purchase has been reviewed and approved by the Technology Department.


Emergency: It is requested that this Ordinance be handled in an emergency manner to allow the immediate transfer of funds to cover the Divisions need to purchase the Unix server and to allow the Department of Technology to operate without interruption.


FISCAL IMPACT: funds are being transferred within the same fund therefore, there is no net fiscal impact of this action.


Title
To authorize the City Auditor to transfer appropriations within the Department of Technology, information services fund to align budget authori...