Explanation
BACKGROUND: For the option to purchase Lamps/Large Lamps. The term of the proposed option contract would be three (3) years. Contract is through March 31, 2011. The contract may be extended for one (1) additional year subject to mutual agreement by both parties. The Purchasing Office opened formal bids on February 28, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA002806; 37(MAJ:36; FBE:1) bids were solicited; Four (4) (MAJ:4) bids were received. The specifications for this bid were revised to add 15 energy efficient lamps. The bid listed 44 various lamps categorized as 'green lighting' that will be used to standardize lighting in City operations and street lights as well as provide energy savings.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:
Consolidated Electrical Distributors (CED) CC# 770559191 (Expires 8/30/08)
WESCO Distribution, Inc., CC# 251723345 (Expires 3/14/09)
Total Estimated Annual Expenditure: $200,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
The following companies were deemed non-responsive to bid specifications as follows: HP Products, Sec. 4.1 and WESCO Distribution, Inc. - Category# 2, per. Sec. 6.6.1.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Fund.
Title
To authorize and direct the Finance & Management Director to enter into two (2) UTC contracts for the option to purchase Lamps/Large Lamps with Consolidated Distributors (CED) and WESCO Distribution, Inc, to authorize the appro...
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