City of Columbus - File #: 1288-2006

• File #: 1288-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/3/2006
• In control: Administration Committee
• On agenda: 7/24/2006
• Final action: 7/26/2006
• Title: To authorize the Director of Finance and Management to establish a purchase order, for the Department of Technology, with Software House International, for various Microsoft software products and licenses; to authorize the expenditure of $295,000.00 or so much as may be needed from the information services fund; and to declare emergency ($295,000.00)

Date	Ver.	Action By	Action	Result
7/26/2006	1	ACTING CITY CLERK	Attest
7/25/2006	1	MAYOR	Signed
7/24/2006	1	Columbus City Council	Approved	Pass
7/24/2006	1	COUNCIL PRESIDENT	Signed
7/12/2006	1	FINANCE DIRECTOR	Reviewed and Approved
7/12/2006	1	CITY AUDITOR	Reviewed and Approved
7/12/2006	1	Auditor Reviewer	Reviewed and Approved
7/12/2006	1	CITY ATTORNEY	Reviewed and Approved
7/12/2006	1	Technology Drafter	Sent for Approval
7/12/2006	1	Technology Drafter	Sent for Approval
7/12/2006	1	Technology Drafter	Sent to Clerk's Office for Council
7/11/2006	1	ODI DIRECTOR	Reviewed and Approved
7/11/2006	1	Finance Reviewer	Reviewed and Approved
7/11/2006	1	Technology Drafter	Sent for Approval
7/10/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
7/10/2006	1	EBOCO Reviewer	Sent for Approval
7/10/2006	1	Technology Drafter	Sent for Approval
7/6/2006	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND
This ordinance is to authorize the Director of Finance and Management to establish a purchase order, for the Department of Technology, with Software House International (SHI) for Microsoft products and licenses. These products and licenses are being acquired through a bid state term contract (0A02011 - Expiration 9/30/2006) available for the city's use.

The Department of Technology has received numerous requests from customer agencies regarding current and updated versions of Microsoft products and licenses. This request is to authorize the purchase of replacement and additional Microsoft server licenses and other software licenses. Examples are Server Licenses, Office Professional and Standard editions, Visio, Publisher, ISA Media, Virtual Server and others.

CONTRACT COMPLIANCE
223009648 - Expiration 11/09/2007 Software House International (SHI)

FISCAL IMPACT
A total of $25,637.00 in 2004 and $223,286.00 in 2005 was expended with Software House International (SHI) for various Microsoft products and licenses. This year the Department of Technology will expend $295,000.00 with Software House International (SHI) for Microsoft products and licenses. Funding for this purchase is available within the Department of Technology's 2006 information services fund budget.

EMERGENCY DESIGNATION
Emergency designation is being requested to immediately facilitate this purchase, as the licenses and products being purchased are crucial to city operations.

Title

To authorize the Director of Finance and Management to establish a purchase order, for the Department of Technology, with Software House International, for various Microsoft software products and licenses; to authorize the expenditure of $295,000.00 or so much as may be needed from the information services fund; and to declare emergency ($295,000.00)

Body

WHEREAS, this ordinance authorizes the Director of Finance and Management to establish a purchas...