City of Columbus - File #: 1145-2005

• File #: 1145-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/15/2005
• In control: Public Service & Transportation Committee
• On agenda: 7/18/2005
• Final action: 7/20/2005
• Title: To authorize the City Auditor to transfer $495,911.32 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the Public Service Director to enter into a contract for the Transportation Division with American Pavements, Incorporated, for construction of the Slurry Seal 2005 Improvement project; to authorize the expenditure of $495,926.58 from the 1995, 1999 Voted Streets and Highways Fund for the Transportation Division, and to declare an emergency. ($495,926.58)

Date	Ver.	Action By	Action	Result
7/20/2005	1	MAYOR	Signed
7/20/2005	1	ACTING CITY CLERK	Attest
7/18/2005	1	Columbus City Council	Approved	Pass
7/18/2005	1	COUNCIL PRESIDENT	Signed
7/6/2005	1	ODI DIRECTOR	Reviewed and Approved
7/6/2005	1	Service Drafter	Sent for Approval
7/6/2005	1	CITY ATTORNEY	Reviewed and Approved
7/6/2005	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
7/5/2005	1	EBOCO Reviewer	Reviewed and Approved
7/1/2005	1	CITY AUDITOR	Reviewed and Approved
7/1/2005	1	Service Drafter	Sent for Approval
6/30/2005	1	Auditor Reviewer	Reviewed and Approved
6/28/2005	1	Service Drafter	Sent for Approval
6/27/2005	1	Finance Reviewer	Reviewed and Approved
6/27/2005	1	FINANCE DIRECTOR	Reviewed and Approved
6/23/2005	1	SERVICE DIRECTOR	Reviewed and Approved
6/16/2005	1	Service Drafter	Sent for Approval
6/15/2005	1	Service Drafter	Sent for Approval
6/15/2005	1	Service Reviewer	Reviewed and Approved

Explanation

This legislation authorizes the Public Service Director to enter into a contract with American Pavements, Incorporated, in an amount up to $459,191.28 for the Slurry Seal 2005 Improvement project and to pay associated construction inspection costs up to $36,735.30 for the Transportation Division. This improvement details the application of type two asphalt emulsion slurry seal to residential streets in order to extend pavement life. The estimated Notice to Proceed date is July 15, 2005. The contractor has been given 120 days to complete the construction of the project. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports and by the Builders Exchange. Two bidders/suppliers were solicited (two majority, zero minority) and two bids were received (two majority, zero minority) and tabulated on May 27, 2005, as follows:

Vendor / Amount Bid
American Pavements, Incorporated / $459,191.28
Strawser, Incorporated / $484,599.04

It is recommended that award of the contract be made to American Pavements, Incorporated, contract compliance #31-1409601 (expires January 29, 2006), as the lowest, best, most responsive, and most responsible bidder.

Fiscal Impact: This expenditure is budgeted within the Transportation Division's 2004 Capital Improvement Budget in the 1995, 1999 Voted Streets and Highways Fund in the Resurfacing project. This ordinance transfers $495,911.32 between projects within this Fund as required. The existing balance within the Resurfacing project (before this transfer) is $15.26.

Emergency action is requested to allow the contractor to commence work by the July 15, 2005, Notice to Proceed date and to assure completion of the contract this construction season.



Title

To authorize the City Auditor to transfer $495,911.32 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the Public Service Director to enter into a con...