Explanation
Background: This legislation authorizes the Public Service Director to enter into a contract for the Facilities Management Division with KNS Services, Inc. for an upgrade of the security video recording system. Currently, the Facilities Management Division uses an analog video recording system in its security operations. The new system will be a Digital Video Recording (DVR) system. A DVR system records building activity in digital quality and allows security staff to quickly access video for any potential problems. This is an improvement over analog cassettes that lose video quality when used repeatedly and must be rewound to the appropriate spot on the tape. It can take lengthy amounts of time to locate the correct spot on the tape.
Formal proposals were solicited on November 15, 2004. Four firms submitted proposals on November 30, 2004 as follows: (0 MBE, 0 FBE).
Northwest Ohio Security Systems $62,294.25
SimplexGrinnell $68,350.00
KNS Services, Inc. $73,942.00
Security Corporation $73,949.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, KNS Services, Inc. The bids submitted by Northwest Ohio Security Systems and SimplexGrinnell were disqualified by the City Attorney. Both failed to complete necessary proposal bond information.
Emergency action is requested so that work may begin as quickly as possible to increase security at important City-owned buildings.
Fiscal Impact: The Facilities Management Division budgeted $250,000 in the 2004 Capital Improvement Budget for the completion of security upgrades. The cost of this contract is $73,942.000. Previously, a professional services contract was entered into in the amount of $4,800.00. A contract for the final stage of security upgrades will be bid in the future. KNS Services, Inc. Contract Compliance Number 31-1460200, e...
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