Explanation
BACKGROUND: This ordinance authorizes the option to purchase Traffic Poles for the Department of Public Service, Division of Planning and Operation. The term of the proposed option contract will be through July 31, 2013 with the option to extend two additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA003916. The Purchasing Office opened formal bids on April 28, 2011. These items are to provide for traffic poles for use in traffic control device installations along roadways throughout the City.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003916). Twenty-nine bids were solicited (MAJ: 17, F1: 2); Two (MAJ: 2) bids were received.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
The low bidder is not recommended for award as they inserted terms and conditions in their bid that were determined to be material to the bid and exceptions to the terms and conditions of the bid document.
There were no bids for items 4 and 5. These items will be re-bid.
The Purchasing Office is recommending award of one contract to the lowest, responsive, responsible and best bidder:
General Supply & Services dba GEXPRO, CC#205021902, exp. 5/12/2013.
Total Estimated Annual Expenditure: $200,000.00
This ordinance is being submitted as an emergency because without emergency action these materials will not be available to install traffic poles along roadways and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into...
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