Explanation
Background
The Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk’) and Neopost, USA Inc. entered into Contract #EL009960 (the “Contract”), which was authorized by Ordinance No. 1646-2009, passed by Columbus City Council on December 14, 2009, for the procurement of mail operational hardware and software support services (“mail services”). The Contract term was for three (3) years, with the option of three (3) consecutive one (1) year renewable periods.
The mail services created a more efficient and cost effective mail operation for the Municipal Court Clerk's Office through electronically processing mail and return receipts.
Neopost USA Inc. wishes to assign the Contract to MailFinance, Inc., a Neopost USA Company. The Municipal Court Clerk consents to the assignment. In addition the Parties wish to modify the Contract by deleting the phrase “with the option of three (3) consecutive one (1) year renewable periods”. The Contract is hereby extended for one (1) three-year period, subject to annual approval and appropriations of funds by Columbus City Council. This modification and extension will save the Municipal Court Clerk’s Office $16,108.44 annually, reducing the annual payment to MailFinance, Inc. from $39,496.44 to $23,388.00. The parties also wish to modify the products/services.
This legislation is to authorize the consent of the assignment of the Contract and purchase orders with Neopost, USA Inc.: FEIN 94-2388882 to MailFinance, Inc.: FEIN 94-2984524; to authorize the Municipal Court Clerk to modify and extend the Contract with MailFinance Inc. for the provision of mail services; to authorize an expenditure of $23,388.00; and declares an emergency.
Bid Information:
The Municipal Court Clerk's Office solicited formal competitive bids through SA003420, for mail services. Proposals were received from two vendors. The proposals were reviewed by a committee of three and evaluated in accordance with the committ...
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