Explanation
BACKGROUND: For the option to purchase Arts and Crafts Supplies for the Recreation and Parks Department, the biggest user. The term of the proposed option contract would be two (2) years. Contract is through March 31, 2009. The Purchasing Office opened formal bids on January 25, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002278 MEL) 10 (MAJ:9, MBE:0, FBE:1) bids were solicited; Six (6) (MAJ:6) bids were received.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders as follows:
Columbus Clay Company; MAJ CC# 311097848 (Expires 2/11/08)
S & S Worldwide; MAJ CC#060520020 (Expires 4/12/09)
Sax Arts & Crafts; MAJ CC#390971239 (Expires 8/11/08)
Star Beacon Products Co.; Inc. MAJ CC#310993208 (Expires 9/23/08)
Triarco Arts & Crafts; MAJ CC#043689197 (Expires 1/19/09)
Total Estimated Annual Expenditure: $45,339.00
No awards were made for Items # 34, 65, 77, 92 and 98.
Although low bid on noted Items, these suppliers were deemed non-responsive to 3.0 Requirements of the bid specifications as follows:
S & S Worldwide - Item# 11, 14, and 55
Sax Arts & Crafts - Item# 19, 27, 28, 30, 72 and 74
Star Beacon Products Co., Inc - Item# 43
Triarco Arts & Crafts - Item# 44
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. The Recreation and Parks Department will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
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