City of Columbus - File #: 0360-2011

• File #: 0360-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/24/2011
• In control: Public Service & Transportation Committee
• On agenda: 4/4/2011
• Final action: 4/7/2011
• Title: To authorize the Director of Public Service to modify an existing contract with IPS Group, Inc. by increasing the authorized expenditure amount, to purchase meter mechanisms, with associated extended warranty costs, and related components and services for the City's Parking Meter Program, to amend the 2011 C.I.B; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $521,000.00 from said Fund for the Division of Mobility Options; and to declare an emergency. ($521,000.00)

Date	Ver.	Action By	Action	Result
4/7/2011	1	CITY CLERK	Attest
4/6/2011	1	MAYOR	Signed
4/4/2011	1	Columbus City Council	Approved	Pass
4/4/2011	1	COUNCIL PRESIDENT	Signed
3/25/2011	1	City Clerk's Office	Sent back for Clarification/Correction
3/25/2011	1	Service Drafter	Sent to Clerk's Office for Council
3/8/2011	1	CITY ATTORNEY	Reviewed and Approved
3/8/2011	1	Service Drafter	Sent to Clerk's Office for Council
3/7/2011	1	Service Drafter	Sent for Approval
3/7/2011	1	Auditor Reviewer	Reviewed and Approved
3/7/2011	1	CITY AUDITOR	Reviewed and Approved
3/7/2011	1	Service Drafter	Sent for Approval
3/4/2011	1	EBOCO Reviewer	Sent for Approval
3/4/2011	1	ODI DIRECTOR	Reviewed and Approved
3/3/2011	1	Finance Reviewer	Reviewed and Approved
3/3/2011	1	Finance Reviewer	Reviewed and Approved
3/3/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/3/2011	1	Service Drafter	Sent for Approval
3/2/2011	1	SERVICE DIRECTOR	Reviewed and Approved
3/2/2011	1	Finance Reviewer	Reviewed and Approved
2/28/2011	1	Service Reviewer	Reviewed and Approved
2/28/2011	1	Service Reviewer	Sent for Approval
2/24/2011	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Public Service to modify a purchase contract by increasing the amount authorized for expenditure for Single Space Parking Meters, associated extended warranty costs and related components and services., and to enter into an escrow agreement pursuant to this modification for the Division of Mobility Options.

This contract was authorized by ordinance 1041-2010 and provides the City with the ability to replace its entire inventory of over 4,000 parking meters, which has exceeded its designed service life, and to allow for expansion of the meter program. The contract terms include fixed costs for the parking meters over the five-year contract period, and are subject to the availability of funding and the approval of City Council. The Division of Mobility Options is currently proposing to purchase approximately 5,000 parking meters over the contract period.

The Department of Public Service personnel researched the parking meter market and technology performance. Essentially, there are four single-spaced parking meters providers servicing North America. Research included benchmarking those communities that both encounter extreme weather conditions similar to those in central Ohio, and which have been utilizing advanced-technology meters. In 2008, the City undertook a 9-month field test of single-spaced meters with credit card capability on Gay Street, over a period including both winter and summer weather conditions.

As a result of this successful trial, and as further recommended in the 2010 Parking Meter Advisory Team final report, it was determined, that the city should initiate a parking meter program using advanced technology meters that would provide both additional, customer-friendly, payment options and increased operational cost efficiencies. Primary among the desired features that were incorporated into this recent procurement activity include: multiple forms of payment;...