Explanation
BACKGROUND: This ordinance is for the option to purchase Lawn Mowing Serviceson an as needed basis for the Department of Public Utilities, the largest user, and for other City agencies as needed. This mowing contract is necessary to maintain City properties in a safe, efficient and attractive condition. The term of the proposed option contracts will be through February 28, 2015 with the option to extend this contract for One (1) additional year if mutually agreed upon. The Purchasing Office opened formal bids on March 15, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004299). One hundred fourteen (114) Bids were solicited: (M1A-15). Seventeen (17) Bids were received (M1A-4).
After awarding to the lowest bidder for Zones 1 and 2, City Council approved these contracts through Ordinance 0707-2012, passed April 16, 2012. After mowing the grass for the first time, the lowest bidder informed the City that they could not properly perform the contract as required. The City will negotiate a settlement with said bidder to compensate the City for the bidder's failure to perform its contractural obligation. However, it is still necessary to contract with another vendor. Therefore, the Purchasing Office is recommending award to the next lowest, responsive, responsible and best bidders for Zones 1 and 2:
The Alpha Group of Delaware, Inc CC#310810220 (expires 3-22-2014)
Peterson Lawn Care & Landscape Maintenance CC#161718181 (expires )
Total Estimated Annual Expenditure: $125,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because the grass mowing season has started. The contractor originally awarded these areas had begun cutting when they discovered they could not perform the contract as ...
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