Explanation
BACKGROUND: This ordinance is for the option to establish aUniversal Term Contract to purchase Tires for the Fleet Management Division. These tires are used by the Fleet Management Division on virtually all vehicles in the City of Columbus fleet. The term of the proposed option contract will be two (2) years, expiring September 30, 2014, with the option to renew for two (2) additional one (1) year periods. The Purchasing Office opened formal bids on January 31, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004754). Eighteen (18) bids were solicited (M1A-0, F1-0, MBR-0). One (1) bid was received. The solicitation requested a catalog bid for Tires.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder in compliance with the specifications.
Wingfoot Commercial Tire Systems, LLC, CC# 34-0253240 (Expires 2/28/14)
Total Estimated Annual Expenditure: $750,000.00
The company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, the availability of Tires which are used for various vehicles would be slowed, causing the Fleet Management Division a delay in both making vehicle repairs and getting vehicles back into commission for use. The bid was completed as quickly as possible. In previous years, the City of Columbus has always purchased tires from State contracts. In late 2012, these state contracts unexpectedly were not renewed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into one (1) Universal Term...
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