Explanation
The Director of Public Utilities entered into a contract with Oracle Elevator Company for Elevator Maintenance Services, FEM Project No. 1401.1 for the Division of Sewerage and Drainage. This contract was the result of a Director's Bid received on August 26, 2009. Oracle Elevator Company was the lowest, responsive, responsible bidder and met all requirements of the specifications. The original contract was for a period of one year with two (2) one year renewal options on a year to year basis upon mutual agreement, availability of funding and Columbus City Council approval. The Division of Sewerage and Drainage is utilizing the second extension option. This is the 3rd year of a three (3) year contract. The contract will expire on December 31, 2012.
SUPPLIER: Oracle Elevator Company (201968406) Expires 12/30/2011
Oracle Elevator Company does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract Modification No. 2 is $20,000.00. Total contract amount including this modification is $ 91,000.00.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract, as this is an annual expenditure. This legislation is to encumber additional funds for fiscal year2011 and will provide funding through December 31, 2012.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPAC...
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