City of Columbus - File #: 0379-2004

• File #: 0379-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/13/2004
• In control: Utilities Committee
• On agenda: 3/29/2004
• Final action: 4/1/2004
• Title: To authorize the Director of the Department of Public Utilities to modify the existing contract with Asplundh Tree Expert Company for power line clearance services for the Division of Electricity under the provisions of Columbus City Codes, and to authorize the expenditure of $195,000.00 from the Division of Electricity Operating Fund. ($195,000.00)

Date	Ver.	Action By	Action	Result
4/1/2004	1	CITY CLERK	Attest
3/31/2004	1	MAYOR	Signed
3/29/2004	1	Columbus City Council	Approved	Pass
3/29/2004	1	COUNCIL PRESIDENT	Signed
3/15/2004	1	Columbus City Council	Read for the First Time
3/4/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
3/3/2004	1	Utilities Drafter	Sent for Approval
3/3/2004	1	CITY ATTORNEY	Reviewed and Approved
3/2/2004	1	Utilities Drafter	Sent for Approval
3/2/2004	1	Auditor Reviewer	Reviewed and Approved
3/2/2004	1	CITY AUDITOR	Reviewed and Approved
3/1/2004	1	Finance Reviewer	Reviewed and Approved
3/1/2004	1	FINANCE DIRECTOR	Reviewed and Approved
2/26/2004	1	ODI DIRECTOR	Reviewed and Approved
2/26/2004	1	Utilities Drafter	Sent for Approval
2/25/2004	1	EBOCO Reviewer	Reviewed and Approved
2/24/2004	1	Utilities Drafter	Sent for Approval
2/21/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
2/20/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
2/19/2004	1	Utilities Reviewer	Reviewed and Approved
2/19/2004	1	Utilities Drafter	Sent for Approval
2/19/2004	1	Utilities Reviewer	Reviewed and Approved
2/19/2004	1	Utilities Drafter	Sent for Approval
2/18/2004	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes a modification of Contract EL-003295, with Asplundh Tree Expert Co., to provide power line clearance services for the Division of Electricity.

Amount of additional funds to be expended: $195,000.00
Reasons additional goods/services could not be foreseen: Power line clearance is a tree trimming service that the division continuously needs for the maintenance of the division's distribution and street lighting circuits. This modification provides the funding for the second year of the contract in accordance with the terms in the existing contract.
Reason other procurement processes are not used: The existing contract is based upon the lowest responsive and responsible bid received and opened on December 10, 2002. The contract provides for services from April 1, 2003 through March 31, 2005, however, funds were certified to cover one year only. It is now necessary to add additional funding in order that services may continue through the term of the contract.
How cost of modification was determined: The cost is based upon the estimated needs at the rates in the existing contract.
Contract Compliance Number: 231277550

FISCAL IMPACT: $195,000 was budgeted in the 2004 Division of Electricity Operating budget. Approximately $195,000 was spent in 2002 and $210,000 was spent in 2003 for this service.

Title

To authorize the Director of the Department of Public Utilities to modify the existing contract with Asplundh Tree Expert Company for power line clearance services for the Division of Electricity under the provisions of Columbus City Codes, and to authorize the expenditure of $195,000.00 from the Division of Electricity Operating Fund. ($195,000.00)



Body


WHEREAS, Contract Number EL003295, with Asplundh Tree Expert Company, was authorized by Ordinance Number 0176-03, passed February 24, 2003, for power line clearance; and

WHEREAS, power line clearance services are required...