City of Columbus - File #: 2042-2007

• File #: 2042-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/26/2007
• In control: Finance & Economic Development Committee
• On agenda: 12/10/2007
• Final action: 12/13/2007
• Title: To authorize and direct the Finance and Management Director to enter into a UTC contract for the option to purchase Liquid Calcium Chloride from Calcium Chloride Sales, Inc. to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing Contract Account, and to declare an emergency ($1.00).

Date	Ver.	Action By	Action	Result
12/13/2007	1	ACTING CITY CLERK	Attest
12/12/2007	1	MAYOR	Signed
12/10/2007	1	Columbus City Council	Approved	Pass
12/10/2007	1	COUNCIL PRESIDENT	Signed
11/27/2007	1	Finance - Purchasing Drafter	Sent for Approval
11/27/2007	1	EBOCO Reviewer	Reviewed and Approved
11/27/2007	1	ODI DIRECTOR	Reviewed and Approved
11/27/2007	1	Finance - Purchasing Drafter	Sent for Approval
11/27/2007	1	Auditor Reviewer	Reviewed and Approved
11/27/2007	1	CITY AUDITOR	Reviewed and Approved
11/27/2007	1	Finance - Purchasing Drafter	Sent for Approval
11/27/2007	1	CITY ATTORNEY	Reviewed and Approved
11/27/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
11/26/2007	1	Finance - Purchasing Drafter	Sent for Approval
11/26/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/26/2007	1	FINANCE DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: For the Purchase of Liquid Calcium Chloride UTC for Public Service / Transportation. The term of the proposed option contract will be through May 31, 2010. The Purchasing Office opened formal bids on August 30, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (SA002588). Twenty-two (22) bidders were solicited; Three (3) bids were received. No M1A/F1/MBR companies are registered for this commodity.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:

Calcium Chloride Sales, Inc. FID#251144947 (expires *****).
Total Estimated Annual Expenditure: $ 60,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. Public Service / Transportation will be required to obtain approval to expend from their own appropriations.

Title

To authorize and direct the Finance and Management Director to enter into a UTC contract for the option to purchase Liquid Calcium Chloride from Calcium Chloride Sales, Inc. to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing Contract Account, and to declare an emergency ($1.00).

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on August 30, 2007 and selected the lowest, responsive, responsible and best bid; and

WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access ...