Explanation
This legislation authorizes the Director of Building and Zoning Services (BZS) to enter into a services contract with 3SG Plus, LLC., in an amount of up to $168,003.00, for document conversion services for an initial 12-month period. Because the project is expected to extend beyond one year, the contract will include one twelve-month renewal at $168,003.00, one twelve month renewal at $184,803.30, and two optional twelve-month renewals at $184,803.30 each, for a potential total of five years subject to Council reauthorization and additional funding allocation annually.
BZS has a need for the conversion of physical documents into electronic images, which optimizes storage space, reduces future storage costs, and provides efficient access to department information. These services have been consistently utilized by BZS since 2014.
BZS underestimated the technical complexity of these services in its 2023 procurement effort, which was ultimately unsuccessful. BZS partnered with the Department of Technology this time and solicited Requests for Statements of Qualifications for this Document Conversion Services contract. The project was formally advertised on the Bonfire portal from June 7, 2024 to July 12, 2024. The evaluation committee, including representatives from the Building and Zoning Services and Technology departments, evaluated the statements of qualifications and reviewed technical proposals for all offerors and determined that 3SG Plus, LLC was the highest qualified offeror. The Building and Zoning Services Director subsequently authorized contract negotiations between the City and 3SG Plus, LLC, which were successful.
CONTRACT COMPLIANCE
Vendor: 3SG Plus, LLC. (D365 Vendor Acct. No: 019867)
Certification #: CC-019867 - Exp: 10/31/2025.
The company is not disbarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of S...
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