City of Columbus - File #: 1115-2010

• File #: 1115-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/7/2010
• In control: Public Service & Transportation Committee
• On agenda: 7/19/2010
• Final action: 7/21/2010
• Title: To authorize the Director of Finance and Management to establish a purchase order with Flint Trading Inc. for the purchase of bikeway pavement marking materials per the terms and conditions of a pending universal term contract for the Division of Mobility Options; to authorize and direct the City Auditor to transfer $86,400.00 from the Special Income Tax Fund to the Streets and Highways G.O. Bonds Fund; to authorize the City Auditor to appropriate $86,400.00 within the Streets and Highways G.O. Bonds Fund to authorize the expenditure of $86,400.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($86,400.00)

Date	Ver.	Action By	Action	Result
7/21/2010	1	MAYOR	Signed
7/21/2010	1	CITY CLERK	Attest
7/19/2010	1	Columbus City Council	Approved	Pass
7/19/2010	1	COUNCIL PRESIDENT	Signed
7/9/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
7/9/2010	1	FINANCE DIRECTOR	Reviewed and Approved
7/9/2010	1	Service Drafter	Sent for Approval
7/9/2010	1	Auditor Reviewer	Reviewed and Approved
7/9/2010	1	CITY AUDITOR	Reviewed and Approved
7/9/2010	1	Service Drafter	Sent for Approval
7/9/2010	1	CITY ATTORNEY	Reviewed and Approved
7/9/2010	1	Service Drafter	Sent to Clerk's Office for Council
7/8/2010	1	Service Reviewer	Reviewed and Approved
7/8/2010	1	Service Drafter	Sent for Approval
7/8/2010	1	SERVICE DIRECTOR	Reviewed and Approved
7/8/2010	1	Service Drafter	Sent for Approval
7/8/2010	1	Finance Reviewer	Reviewed and Approved
7/8/2010	1	Finance Reviewer	Reviewed and Approved
7/7/2010	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND

The Division of Mobility Options is responsible for bikeway pavement markings such as sharrows and lane separation throughout the City to promote bikeway safety and expedite vehicular traffic flow. The Purchasing Office solicited formal competitive bids for the purchase of bikeway pavement marking materials and intends to establish a universal term contract (UTC) per Ordinance 1073-2010. This ordinance authorizes the expenditure of monies for these bikeway pavement marking materials per the terms and conditions of the universal term contract. The total cost of these materials totals $86,400.00.

This ordinance authorizes the purchases per the pending UTC contract with Flint Trading Inc. for anticipated needs for bikeway pavement marking materials in the amount of $86,400.

Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Flint Trading Inc.

2. CONTRACT COMPLIANCE
Flint Trading Inc.'s contract compliance # 561736552 and expires: 7/22/2010

3. FISCAL IMPACT:
This expense can be accommodated within the Streets and Highways G.O. Bonds Fund, Bikeway Development - Permanent Pavement Marking Commodities project, by appropriating and transferring $86,400 within the Special Income Tax Fund. This funding method is a temporary measure and this amount will be restored to the Special Income Tax Fund subsequent to the next note/bond sale for the Division of Design and Construction Capital Improvement Projects.


4. EMERGENCY DESIGNATION
Emergency action is requested to procure the needed bikeway pavement marking materials as soon as possible to provide sufficient supply to meet the Division's schedules at the earliest possible time for the safety of the traveling public.

Title
To authorize the Director of Finance and Management to establish a purchase order with Flint Trading Inc. for the purchase of bikeway pavement marking materials per the...