Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to renew an agreement with SHI International Corp, for Crystal Reports and Business Objects software maintenance and support. This agreement will provide for technical support services and software updates from SAP, the software manufacturer. The City uses Business Objects to deliver reports from its financial systems and Accela permitting system. The original agreement was authorized by Ord. No. 2177-2016 (RFQ # 002116), passed on September 19, 2016 through purchase order PO028015 and included two (2) annual renewal options requiring City Council approval, subject to mutual agreement and approval of proper City authorities. This ordinance will authorize the first renewal option, at a cost of $25,837.00 with a term period coverage from September 29, 2017 to September 28, 2018.
EMERGENCY DESIGNATION:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
In 2015 and 2016, the Department of Technology legislated $25,397.00 and $31,492.00 respectively for Business Objects software maintenance and support. The 2017 cost for the Crystal Reports and Business Objects software maintenance and support is $25,837.00. Funds have been identified and are budgeted within the Department of Technology, Information Services Division, Information Services Operating Fund. Including this request, the aggregate total contract agreement amount is $57,329.00.
CONTRACT COMPLIANCE:
Vendor Name: SHI International Corp. (DAX Vendor Account #: 001671); CC# : 22-3009648; Expiration Date: 8/3/2018
Title
To authorize the Director of the Department of Technology to renew an agreement with SHI International Corp, for Crystal Reports and Business Objects software maintenance and support to provide for technical support services and software...
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