City of Columbus - File #: 0779-2009

• File #: 0779-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/21/2009
• In control: Safety Committee
• On agenda: 6/15/2009
• Final action: 6/17/2009
• Title: To authorize and direct the Finance and Management Director to enter into contract with Roy Tailors Uniform Company of Columbus, Inc. to purchase uniforms for the Division of Police from an existing Universal Term Contract, to authorize the expenditure of $451,507.38 from the General Fund, Grant Funds and Law Enforcement Seizure Funds; and to declare an emergency. ($451,507.38)

Date	Ver.	Action By	Action	Result
6/17/2009	1	CITY CLERK	Attest
6/16/2009	1	MAYOR	Signed
6/15/2009	1	Columbus City Council	Approved	Pass
6/15/2009	1	COUNCIL PRESIDENT	Signed
6/4/2009	1	Auditor Reviewer	Reviewed and Approved
6/4/2009	1	CITY AUDITOR	Reviewed and Approved
6/4/2009	1	Safety Drafter	Sent for Approval
6/4/2009	1	CITY ATTORNEY	Reviewed and Approved
6/4/2009	1	Safety Drafter	Sent to Clerk's Office for Council
6/3/2009	1	Safety Drafter	Sent for Approval
6/3/2009	1	EBOCO Reviewer	Sent for Approval
6/3/2009	1	ODI DIRECTOR	Reviewed and Approved
6/3/2009	1	Safety Drafter	Sent for Approval
6/2/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/2/2009	1	FINANCE DIRECTOR	Reviewed and Approved
5/29/2009	1	Finance Reviewer	Reviewed and Approved
5/29/2009	1	Finance Reviewer	Reviewed and Approved
5/28/2009	1	Safety Reviewer	Reviewed and Approved
5/28/2009	1	SAFETY DIRECTOR	Reviewed and Approved
5/26/2009	1	Safety Reviewer	Reviewed and Approved
5/26/2009	1	Safety Reviewer	Reviewed and Approved
5/21/2009	1	Safety Drafter	Sent for Approval

Explanation

BACKGROUND: The Division of Police has a need to provide uniforms for police officers and some civilian employees. This ordinance will enable the division to purchase these uniforms from Roy Tailors in accordance with a Universal Term Contract established for this purpose by the Purchasing office.

Bid Information: The Purchasing Office has set up an universal term contract FL004338 for the purchase of uniforms. This UTC was made in response to bid # SA003196.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No.: 31-1261664 - Roy Tailors Uniforms of Columbus, Inc., expires 11/12/2010.

Emergency Designation: Emergency legislation is requested because the Division has had their yearly inspections and will need to set up orders to replace uniform items as soon as practical.

FISCAL IMPACT: This ordinance authorizes an expenditure of $451,507.38 from the Division of Police for the purchase of uniforms. The majority of this expenditure ($400,000) for uniforms is coming from the 2009 General Fund budget. The balance of the expenditure ($51,507.38) is coming from grant funds and seizure funds. The Division of Police budgeted approximately $1 million in the 2009 Police General Fund budget for uniforms. A purchase order for $100,000 was encumbered earlier in the year. A total of $1.6 million was spent for uniforms in 2007 and approximately $1.2 million was spent on uniforms in 2008. The amounts in 2007 and 2008 include recruit uniforms, which are typically budgeted in the Division's transfer category.

Title

To authorize and direct the Finance and Management Director to enter into contract with Roy Tailors Uniform Company of Columbus, Inc. to purchase uniforms for the Division of Police from an existing Universal Term Contract, to authorize the expend...