Explanation
BACKGROUND: This legislation establishes three (3) Universal Term Contracts (UTC) for Traffic Control Devices. The Division of Traffic Management is the primary user of Traffic Control Devices used to purchase roadside protection equipment for the safety of City employees while working in various locations. The term of the proposed option contracts would be approximately 3 years, expiring October 31, 2020, with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on November 2, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ007169). Twenty-three (23) bids were solicited. Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Lightle Enterprises of Ohio, LLC. CC# 001505 expires 10/30/2019, Items# 3-7, 10, 17-20, 22-26, 28, 30-33, $1.00
Paul Peterson Company, CC# 004409 expires 11/2/2019, Items# 1, 2, 8, 21, 27, 29, $1.00
Osburn Associates, Inc. CC#004635 expires 11/2/2019, Items# 9, 11-16, $1.00
Total Estimated Annual Expenditure: $100,000.00, Division of Traffic Management, the primary user
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
EMERGENCY REQUEST: This ordinance is being submitted as an emergency so that the contracts for procurement may be available as soon as practical.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to en...
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